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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Plattsburgh City School District - Procurement (2019M-198)

Released: December 6, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether District officials procured goods and services in accordance with Board policies and applicable statutory requirements.

Key Findings

  • The Board-adopted purchasing policies were not updated and deficient.
  • All 10 purchase and public works contracts we reviewed totaling approximately $1.1 million were procured in accordance with the District’s purchasing policies and statutory requirements.
  • Of the 15 purchase contracts we reviewed totaling $76,378 that did not exceed the competitive bidding threshold, 11 purchase contracts (73 percent) totaling $56,624 were not procured in accordance with the purchasing policy.
  • Of the services obtained from seven professional service providers, who were paid a combined total of $178,247 during the audit period, the services from six providers, who were paid $163,497, were not procured in accordance with the purchasing policy.

Key Recommendations

  • Annually review and update the District’s purchasing policies.
  • Procure goods and services not subject to the competitive bidding requirements in compliance with the District’s purchasing policy.

District officials generally agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.

Background

The Plattsburgh City School (District) serves the residents of the City of Plattsburgh in Clinton County.

The nine-member elected Board of Education (Board) is responsible for the general management and control of financial and educational affairs. The Superintendent of Schools is the chief executive officer and, along with other administrative staff, is responsible for day-to-day management under the Board’s direction.

The Assistant Superintendent for Business (Assistant Superintendent), who is also the Board-appointed purchasing agent, oversees business operations and purchasing.

Quick Facts
Employees400
Enrollment1,800
2019-20 Appropriations$45.3 million

Audit Period

July 1, 2018 – August 31, 2019


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236