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Audit Objective

Determine whether extra-classroom activity funds (ECA) were adequately safeguarded and collections and disbursements were properly accounted for.

Key Findings

• The faculty auditor does not review ECA records to ensure compliance with the Regulations.
• 62 of the 69 collections reviewed lacked adequate supporting documentation required by the District’s policy.
• Student treasurers were not always involved with maintaining club accounting records.

Key Recommendations

• Ensure the faculty auditor reviews ECA records to ensure compliance with the Regulations.
• Ensure that the central treasurer receives adequate supporting documentation in a timely manner for all ECA fund collections that are remitted for deposit.
• Ensure that student treasurers maintain accounting records showing all collections, disbursements and a running cash balance.

District officials generally agreed with our recommendations and indicated they have initiated or planned to initiate corrective action.