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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Tuckahoe Common School District - Financial Condition (2018M-191)

Released: January 25, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether the Board and District officials ensured that fund balance and restricted funds were reasonable.

Key Findings

District officials:

  • Overestimated expenditures by an annual average of $1.2 million (about 7 percent) from fiscal years 2014- 15 through 2016-17.
  • Appropriated a total of $1.8 million (3 percent of the subsequent year’s budgeted appropriations) in fund balance from fiscal years 2014-15 through 2016-17 that was not needed to fund operations.
  • Overfunded three of the five reserves.

Key Recommendations

  • Adopt realistic budgets based on historical or known trends.
  • Use appropriated fund balance to fund operations.
  • Use excess fund balance and reserves to benefit taxpayers.

District officials generally agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.

Background

The Tuckahoe Common School District (District) is located in the Town of Southampton in Suffolk County. The three-member Board of Education (Board) is responsible for the District’s financial and educational affairs.

The Superintendent of Schools is the District’s chief executive officer and is responsible, along with other administrative staff, for day to day management under the Board’s direction.

The Interim Business Official1 oversees the District’s business operations, including developing and administering the budget.

Quick Facts
Employees125 full and part time
Students327
2016-17 Total Expenditures (actual)$18,090,018
2017-18 Budgeted Appropriations$20,167,600

Audit Period

July 1, 2016 − November 30, 2017. We extended the audit period back to July 1, 2014 and forward to June 30, 2018 to review fund balance trends, 2017-18 results of operations, and the 2018-19 adopted budget.


1 The former Business Official’s employment with the District ended January 2018.


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236