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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Town of Van Etten - Procurement and Supervisor's Fiscal Oversight (2019M-111)

Released: August 16, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether Town officials purchased goods and services economically.

Determine whether the Supervisor safeguarded cash.

Key Findings

  • Town officials purchased a fire truck for more than $300,000 without competitive bidding, and did not seek competition for goods that fell below the bid limits or for professional services.
  • The Supervisor did not provide oversight of the bookkeeper’s recordkeeping and reporting of financial activity.

Key Recommendations

  • Ensure officials and employees follow competitive bidding statutes, and policy requirements to solicit and document competition when making purchases.
  • Provide adequate oversight of the bookkeeper.

Town officials agreed with our recommendations and indicated they planned to initiate corrective action.

Background

The Town of Van Etten (Town) is located in Chemung County. The Town is governed by an elected Town Board (Board) composed of four Board members and the Supervisor. The Board is responsible for the general management and control of financial affairs.

The Supervisor serves as the chief executive and financial officer and is responsible for the day-to-day financial activities. The Supervisor’s financial duties include maintaining accounting records and providing monthly financial reports to the Board. The Board appointed a bookkeeper to assist the Supervisor in performing these duties.

Quick Facts
2017 and 2018 Vendor Purchases$2.1 million
Square Miles41.57
Population1,557
2018 Total Appropriations$1.5 million

Audit Period

January 1, 2017 – May 17, 2019


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236