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NYS Comptroller


Taxpayers' Guide to State and Local Audits

Audits of Local Governments and School Districts

Village of Ilion – Information Technology (2015M-34)

Released: July 31, 2015 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine IT controls over the Village’s electronic data and computer resources and the Water Department’s system for the period January 1 through October 31, 2014.


The Village of Ilion is located in the Towns of German Flatts and Frankfort, Herkimer County, and has a population of approximately 8,000. The Village is governed by an elected five-member Board of Trustees. Budgeted appropriations for the 2014-15 fiscal year total approximately $13.6 million.

Key Findings

  • The Village experienced two information technology (IT) incidents in 2014 initiated by falsified email messages with a malware attachment that, when opened by employees, converted stored Village data into an encrypted, unreadable format.
  • The Village’s disaster recovery plan did not provide for sufficiently frequent backup of critical data and did not include steps to take upon occurrence of IT incidents.
  • The Village did not have a breach notification policy or local law requiring notification of affected parties when there is a security breach relating to private information.
  • The Village has not established a process for staying current on water system cybersecurity threats.

Key Recommendations

  • Provide IT security awareness training to all Village employees, including how to recognize and respond to falsified email messages and the risks of inappropriate Internet use.
  • Update and periodically test the disaster recovery plan.
  • Adopt a breach notification policy or local law consistent with the requirements of State Technology Law.
  • Implement processes for the Water Department to receive and assess security alerts from professional organizations.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email:
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236