Duties

Information Technology Audit Support Services

• Identifies and recommends that the auditee resolve technical weaknesses using various tools and assets (e.g., vulnerability scanners and a technology research facility).
• Applies applicable IT security requirements such as New York State Technology Law, publications from the State Office of Information Technology, and National Institute of Standards and Technology (NIST), for example. Further, conducts audit work in conformance with Generally Accepted Government Auditing Standards (GAGAS), and Division and Applied Technology Unit policies.
• Provides consultation to other OSC/Division audit teams, and auditees as necessary, on IT areas during a risk assessment, financial or performance audit and provides expertise on highly technical IT matters, such as those relating to issues and deficiencies observed during risk assessments, audits and/or accessing systems and data.
• Performs, or assists other Division audit teams in performing, the following:
  • Develops or follows IT audit programs of computer systems or operations in accordance with applicable auditing and technology standards.
  • Inspect data, systems, and controls to assess risk and determine areas for audit and other projects.
  • Develops and performs tests of IT controls to determine whether they have been placed in operation and are operating effectively and there are adequate controls in place.
  • Reviews general and application controls of auditee’s information security programs.
  • Performs various IT testing methodologies during audits using vulnerability scanners and other network management tools as needed. This includes assisting in technical aspects of work such as vulnerability assessments, use of technical software programs, and performing complex segments of the work.
  • Analyzes and evaluates the adequacy of auditee’s IT policies and procedures.
  • Evaluates data, systems, and procedures relating to audit/special project areas for compliance with applicable laws, rules, and regulations.
  • Evaluates auditee’s systems and IT operating practices to assess compliance with applicable requirements and for efficiency and effectiveness in meeting operational and legislative goals and priorities.
  • Examines internal controls to evaluate the extent to which proper and effective controls are in place for areas under audit.
  • Participates and/or conducts interviews with auditees and perform walk-throughs to assist in the evaluation of system controls.
  • Attends audit team meetings.
  • Examines transactions and supporting documentation to help assess whether there is a risk for fraud, waste, and abuse.
  • Assesses the accuracy of the auditee’s IT processes.
  • Prepares and organizes work papers to document the work performed and conclusions drawn during the audit, project.
• Works on specialized IT audits, projects, and studies that incorporate, for instance, advanced computer programming, complex IT matters, emerging technologies such as Artificial Intelligence (AI), machine learning algorithms, web-based technologies, and/or cloud-based computing for secure information sharing.
• Writes or assists audit teams with writing preliminary audit findings, discussion documents, draft reports, and/or special project reports that are clear, concise, objective, complete, well organized, meet professional requirements and prepared within the assigned time budget.
• Keeps up to date on emerging technologies.
• Develops documentation supporting recommended areas for future audit or special IT projects.

Technology Assistance and Training

• Use advanced IT auditing tools such as SAINT, Nessus and AppScan during risk assessments and audits throughout the Division. Provide training and support to other Applied Technology work unit staff using the tools, develop related Division policies and procedures, and work with others in the Agency using similar tools to advance our collective knowledge.
• Provide hands-on assistance to audit staff throughout the Division in assessing and testing controls over computerized systems in local governments and schools across the state. Prepare work papers consistent with applicable professional standards and Division policies. Assist other Applied Technology work unit staff as they provide hands on assistance to audit staff in assessing and testing controls over computerized systems in local governments across the state.
• Develop and expand the Division’s capacity to use computer assisted audit tools. Keep Applied Technology management informed of trends and new developments in computer assisted auditing capabilities and how they might enhance the efficiency and effectiveness of our services. This will require a proactive role, researching and suggesting potential uses for technology, determining IT auditing trends, finding best practices from other audit agencies in New York and other states, and being an active member of one or more IT related communities.
• Provide in-person training for Applied Technology work unit staff and Division audit staff on various information technologies and IT auditing topics, and how they may affect the services we provide.
• Provide cybersecurity training for local officials in-person and virtually, as appropriate.
• Prepare written communications and audit guidance to assist IT Specialists and audit staff in understanding IT issues, trends, automated tools, and Division policies and procedures.

Promote Staff Development

• Prepare evaluations that are objective, balanced and timely.
• Provide clear and timely direction, expectations, supervision, and feedback to enhance staff development and also help ensure quality assurance; this will require periodic onsite supervision/management of staff.
• Provide guidance and support that facilitates continuous improvement of critical thinking and professional judgment.
• Help develop the communication, research and problem-solving abilities of staff.
• Identify appropriate training and professional development opportunities for staff.
• Help ensure staff are properly trained to perform their job responsibilities.

Supervision

• May assist in the supervision of Auditor 1s, Information Technology Specialist 1s, trainees or students. 
• May include reviewing and editing written IT-related communications from and/or for Agency or Division executive management.

Travel

It is expected that this position may require up to 30% travel including overnight visits around the State, annually. This position can be assigned to the Central Office-Albany or any Regional Office.

Duties

• Research and gather requirements by conducting individual or group interviews, scheduling and facilitating meetings, distributing surveys, and reviewing documents.
• Analyze and develop the business case during the project intake process.
• Document the current or “as-is” state of the business process or function; create flow charts and process models describing functions.
• Document the future or “to-be” state of the business process or function; create flow charts and process models describing functions.
• Develop test data and scenarios, tests systems functions, and documents the results.
• Develops training material related to business systems implementation for users.
• Write procedure manuals and documents business process deficiencies requiring resolution during or after implementation.
• Communicate business process and system requirements to IT staff, program staff, and stakeholders.
• Review and analyze business process deficiencies requiring resolution during or after implementation.
• May perform business analysis intelligence activities to extract data for operational needs, testing purposes, and to ensure data integrity.

Duties

Financial Reporting

Within the Bureau of Financial Reporting and Oil Spill Remediation, financial reports are produced on both a Cash-basis and a GAAP-basis. The Cash-basis financial reports are produced on a monthly and annual basis. The GAAP-basis financial reports are produced on a quarterly and annual basis. 

The Bureau is also responsible for various other reports including the Annual Comprehensive Financial Report, Financial Condition Report, and the Schedule of Expenditures of Federal Awards.

The Senior Accountant, under the general direction of unit management, may be assigned various reporting duties. These duties may include:

• Preparing financial statements for the Comptroller’s Cash Basis Report and the GAAP Basis Basic Financial Statements as required by law (monthly, quarterly and annually) in compliance with accounting standards and/or standards issued by the Governmental Accounting Standards Board (GASB). This includes preparing work papers, schedules and responses that will be used by the Bureau, OSC staff, other agencies and external auditors as support.
• Assist in completing other required reports prepared by the Bureau.
• Flux analysis.
• Detailed fund reviews.
• Reviewing and interpreting legislation.
• Annual updating of the Fund Classification Manual to reflect changes that need to be made pursuant to enacted budget and/or statutory changes.
• Assisting supervisors in the various tasks to ensure that all work assignments are completed on an accurate and timely basis, including answering questions and following up on financial statement issues.
• Communicating and collecting information among staff within the Bureau, in OSC, and other State agencies and entities. When necessary, assisting State agencies in their efforts to comply with required reporting.
• Independently performing duties associated with the preparation of the financial statements using Excel, SFS, EPM (Hyperion) and nVision.
• Documenting and updating of Bureau procedures.
• Maintaining a professional, cooperative demeanor and attitude.

GASB Standard Review/Implementation and Involvement with Other Professional Organizations

The Bureau is responsible for implementing new accounting and reporting standards to remain in compliance with State and federal law and/or promulgated by the GASB. The Senior Accountant, under the general direction of unit management, may be assigned various duties to assist in the review and implementation of these standards. These duties may include:

• Reviewing and interpreting changes to accounting and reporting standards issued by the NYS legislature, the federal government and/or the GASB.
• Providing resources and guidance to agency staff and requesting information needed for financial statement preparation.
• Developing new workpapers as supporting documentation to the financial statements.
• Updating policies and procedures as necessary.
• Clearly communicating information to all stakeholders impacted by the implementation.
• Reviewing preliminary views documents and/or exposure drafts, assessing the potential impact of these proposed changes on NYS, and providing comments/recommendations to Bureau management and the GASB.
• Attendance at GASB (Governmental Accounting Standards Board) events and other professional meetings throughout the year may be a requirement of this position.

Reconciliation and Support

The Bureau is responsible for performing various system reconciliations so that the data used for analysis and reporting can be relied upon. The Bureau also is called upon to provide financial information or support to other entities (i.e. other OSC staff, State agencies, DOB, etc).

The Senior Accountant, under the general direction of unit management, may be assigned various reconciliation duties. These duties may include:

• Preparing and completing schedules that support various reconciliation of the ledgers, submodules, bank accounts and transactions as well as other maintenance within the Statewide Financial System (SFS). This may require creating correction transactions identified during the reconciliation process and maintaining adequate supporting evidence for the transactions. 
• Communicating reconciliation results to relevant parties, tracking corrections, and informing the Bureau of the status of the reconciling items so that the impact on reporting can be determined.
• Preparing and completing workpapers that support various payroll reconciliation tasks.
• Participating in Freedom of Information Law (FOIL) requests.
• Participating in fiscal research and special projects within the Bureau.
• Providing support and expertise to other work units within the Bureau as assigned by management.

Duties

Audit Execution

• Conduct audit assignments in accordance with Generally Accepted Government Auditing Standards (GAGAS) and Division policies and directives including the Comprehensive Audit Manual.
• Participate in entrance and exit conferences with local officials, contribute appropriate and accurate information as necessary and document meeting results adequately.
• Assist in developing audit scope, objectives and appropriate audit tests to sufficiently document municipal unit’s compliance with audit requirements.
• Conduct organized and focused interviews with local government personnel to obtain relevant operational and procedural information.
• Gather, analyze, summarize and sufficiently document information to complete each audit step in the audit program or checklist, applying technical and analytical skills to arrive at appropriate conclusions.
• Convey pertinent information to audit team members and work unit management and contribute suggestions and provide meaningful input during audit team and work unit meetings.
• Prepare written documents that are clear, concise, well organized, adequately summarized and use appropriate tone and grammar.
• Prepare assigned sections of examination/audit reports summarizing audit findings and developing recommendations that meet Division standards for quality and are written concisely and accurately.
• Ensure that audit work papers and examination/audit reports are appropriately cross-referenced to adequate and appropriate information.

Provide Training and Technical Assistance

• Gain knowledge of professional standards, Division policies and guidelines, accounting systems, opinions and laws and provide guidance and technical assistance to local officials when requested.
• Provide training to local officials and/or examiners at conferences, meetings and schools as assigned that presents acceptable and applicable content that is prepared and presented in a professional manner.

Duties

Print & Post Processing

• Operate print and post print processing equipment for various jobs submitted throughout the course of the day.
• Align and configure printers and post print equipment.
• Remove completed jobs from post processing equipment and inspect for quality control.
• Record, label, and distribute print batches.
• Load print output (upwards of 50 lbs.) and use pallet jack to move inventory throughout the facility.
• Perform regular cleaning and basic maintenance of print and post print equipment.

Monitor Console

• Monitor job console to verify batch programs and data transfers are properly executing.
• Initiate and monitor production jobs and communicate statuses to appropriate teams (e.g., scheduling staff etc.) for resolution.
• Collaborate with staff to ensure that full workflow is successfully completed.

Operate Tape Drives and Robotic Devices

• Prepare (clean and mount) and assign physical and virtual media.
• Monitor tape silo robotic arm.
• Prepare media for transport to offsite storage.
• Document, erase, and prepare media for destruction.

Duties

• Conduct or assist in business/systems analysis.
• Develop, prepare, and assist with documentation preparation for the system, including run books for computer operations staff, procedural manuals and on-line helps instructions for users, and technical documentation manuals for IT staff.
• Perform installation, administration, testing, and maintenance of hardware and software.
• Utilize job stream scheduling techniques, Job Control Languages, and utility programs to identify, analyze, and solve production problems/issues.
• Participate in the selection process for hardware, software, and maintenance; and may participate in the procurement process.
• Deploy, configure, and maintain and assist in developing and planning networked systems.
• Assist in the development of enterprise information security procedures and protocols.
• May provide and administer training in hardware and software technologies.
• Supervise lower-level IT staff.

Duties

Assist in analyzing and monitoring New York City's and New York State's fiscal and management performance. 

In this capacity, you would:

• Compile data for statistical and analytical reports;
• Compile and assist in the analysis of statistical data pertaining to revenue, expenditure, and economic trends and their impact on New York City's and New York State's fiscal operations;
• Assist in the review of proposed legislation which may impact New York City's or New York State's financial condition;
• Draft and edit reports, informal briefings, correspondence, and other communications;
• Summarize findings of research and analysis; and prepare detailed reports.

Duties

Provides initial personal contact response over the telephone to customers regarding self-service and navigation of the PeopleSoft system.

• Resolves the most straightforward requests, questions or problems by explaining and interpreting the PeopleSoft system (i.e. walks customers through the self-service functionality, on a step by step basis, for the purposes of helping them complete address changes and understanding the loan process including taxability of loans, multiple vs. refinanced loans, and loan eligibility).
• Assists customers in registering for the self-service portal through identification of the callers (i.e. confirmation of names, addresses, registration numbers/social security numbers, dates of birth, and last known employers).
• Logs Problem Incident Reports (PIRS) in the event the PeopleSoft system is not operating as designed or there is a system defect; these incidents are reported to the Redesign Team.

Assists in the completion of casework and resolution of other Retirement System matters, as necessary.

• Scans loan forms and completes basic data entry to initiate the loan process.
• Resolves calls pertaining to rudimentary Retirement System matters (i.e. form requests, death reports, faxes, etc.).

Operates a personal computer to access mainframe data and Lotus Notes for the Retirement Systems’ various databases on laws, policies and procedures.

• Demonstrates a working knowledge of the Retirement System’s MEBEL database.
• Demonstrates a working knowledge of the customized Lotus Notes databases, the Internet, and OSC’s Intranet.