New York State Comptroller Thomas P. DiNapoli today announced the following local government audits have been issued.
The board did not adequately monitor cash receipts and disbursements. The clerk-treasurer collected, deposited and recorded cash receipts and prepared and signed checks without adequate review or approval by the mayor or board. The board did not receive or review bank statements or canceled check images to help minimize the risk of unauthorized transactions or other errors or irregularities occurring and remaining undetected.
The board adopted budgets that underestimated revenues (until 2019), overestimated appropriations and failed to use most of the appropriated fund balance for operations. Auditors determined the board did not effectively manage the town’s financial condition, which resulted in the town-wide general fund having unassigned fund balance totaling $768,926 as of December 31, 2019, or 79 percent of actual expenditures. In addition, the board did not develop multiyear financial and capital plans or adopt a reasonable fund balance policy.
The town supervisor did not maintain up-to-date records and reports. In addition, the town supervisor did not make deposits and maintain accounting records in a timely manner. Auditors also determined the town supervisor did not file the town’s 2016, 2017 and 2018 annual update documents, which are required annual financial reports, with the State Comptroller’s office in a timely manner.
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