Accounts Payable Advisory No. 11

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Separate Payments to Citibank
Date Issued
08/03/2012
Date Last Updated
08/03/2012

Subject:

Business Units must not combine Citibank payments.

Policy:

Guide to Financial Operations (GFO), Chapter XII, Section 6.Q.1 - Paying and Reconciling Procurement Card Charges, Section 6.Q.2 - Paying and Reconciling Travel Card Changes and Section 6.Q.3 - Paying and Reconciling Non-Employee Travel (NET) Card Changes have been updated with the following information. In order to help Citibank apply credit card payments properly, Vendor ID 1000009372, 1000031857, and 1000058617 have been coded so that SFS will not combine Business Units’ payments to Citibank. Accordingly, when Business Units create a voucher to pay under these vendor numbers, SFS automatically places the checkmark in the “Separate Payment” box in the Payment Options section of the voucher. Business Units should not remove the checkmark as this will cause your payments to be combined with other Business Units.  This results in delayed payment crediting and may result in Card deactivation. Bulk load agencies that have the ability to affect the checkmark in the “Separate Payment” box should ensure it is checked.