Accounts Payable Advisory No. 12

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Citibank Account Numbers in Invoice Field
Date Issued
Date Last Updated


Business Units must not include letters, special characters (e.g., #,-) or spaces in the invoice field of vouchers payable to Citibank


Citibank reports that it continues to receive Business Units’ payments with data in the invoice field that does not conform to the requirements outlined in the Guide to Financial Operations (GFO). As a result, we have clarified Citibank’s requirements in the GFO, Chapter XII, Section 6.Q.1 - Paying and Reconciling Procurement Card Charges, Section 6.Q.2 - Paying and Reconciling Travel Card Changes and Section 6.Q.3 - Paying and Reconciling Non-Employee Travel (NET) Card Changes with the following added information:

In order to help Citibank apply credit card payments properly, Business Units must enter the full billing account number followed by the two digit month and the two digit year in the invoice field of a voucher.  There should not be any letters, special characters (e.g., #,-) or spaces before, within or after the account number.  Failing to use this format in the invoice field results in delayed payment crediting and may result in Card deactivation.