Accounts Payable Advisory No. 13

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Voucher Matching Process is Required in SFS
Date Issued
Date Last Updated


Disabling Voucher Matching


It has come to our attention that several agencies have disabled or "turned off" the matching option on many POs/vouchers created in SFS. Agencies are instructed that failure to utilize voucher matching is unacceptable and that this practice must stop immediately. The voucher matching process provides important controls including:

  • Prevention of duplicate payments and overpayments;
  • Validation that goods received match goods ordered;
  • Validation that expenditures do not exceed contract amounts; and
  • Assurance that total expenditure against a PO does not go over the total encumbrance.

Agencies that encounter difficulty in processing vouchers should contact the SFS Help Desk for assistance: phone 518-457-7737 (toll-free 877-737-4185), e-mail [email protected].

OSC will continue monitoring to ensure compliance with best practices and to assist agencies with business-specific needs.