Accounts Payable Advisory No. 40

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Misc Charge Amount Field in Balancing Section
Date Issued
10/28/2014
Date Last Updated
10/28/2014

Subject:

Business Units must always use the invoice and distribution lines in the Statewide Financial System (SFS)

Guidance:

Guide to Financial Operations (GFO), Chapter XII, Section 5.E.3 - Paying for Miscellaneous Charges has been added, with the following information:

In order to account for payments properly, Business Units must always use the Invoice and Distribution Lines of the voucher in the SFS. No lines in the Balancing section of the voucher in the SFS should be used, including the “Misc Charge Amount” field.

Effective immediately, vouchers which contain information in the “Misc Charge Amount” field will be rejected.