Accounts Payable Advisory No. 57

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Selecting the Correct Vendor ID
Date Issued
Date Last Updated


Selecting the correct Vendor ID when preparing a voucher


When preparing a voucher in the Statewide Financial System (SFS), agencies should ensure they select the correct Vendor ID of the vendor that provided the goods or services. The Vendor ID on the voucher should match the Vendor ID on the purchase order. Effective August 10, 2018, if the Vendor ID on the voucher does not match the Vendor ID on the purchase order, the SFS will no longer allow an agency to submit the voucher into workflow or to OSC for approval. In these cases, the SFS will create a match exception for the voucher.