Subject:
GFO Updates – Employee Expense Reimbursements (Effective March 1, 2019)
Guidance:
The Office of the State Comptroller updated the following sections in Chapter XIII of the Guide to Financial Operations:
| Chapter/Section | Name | Description |
|---|---|---|
| XIII.1 | Employee Expense Reimbursement Overview | Updated to indicate that moving expense reimbursements are no longer submitted through the Travel and Expenses module in the Statewide Financial System (SFS) and will instead be processed through PayServ. |
| XIII.8 | Procedures for Employee Non-Travel Expense Reimbursement | Updated to remove procedures for submitting moving expense reimbursements through the Travel and Expenses module in SFS. |
| XIII.8.A | Moving Expense Reimbursements | Updated to indicate that moving expense reimbursements are no longer submitted through the Travel and Expenses module in SFS and will instead be processed through PayServ. |
| XIII.9 | Allowed Values for Processing Payments in SFS | Updated the Section Overview. |
| XIII.9, Expense Types Attachment | Allowed Values for Processing Payments in SFS – Expense Types |
Updated the Expense Types attachment for readability, clarity, and conciseness. In addition, certain Expense Type descriptions were edited, information regarding taxable income for the employee was expanded upon, some Expense Types were removed, and some Expense Types were added. Notable changes include the following:
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References:
Guide to Financial Operations
Chapter XIII, Section 1 – Employee Expense Reimbursement Overview
Chapter XIII, Section 8 – Procedures for Employee Non-Travel Expense Reimbursement
Chapter XIII, Section 8.A – Moving Expense Reimbursements
Chapter XIII, Section 9 – Allowed Values for Processing Payments in SFS
OSC Payroll Bulletins