Travel Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
GFO Updates - Employee Expense Reimbursements
Date Issued
08/05/2019
Date Last Updated
08/05/2019
Subject:
GFO Updates – Employee Expense Reimbursements (Effective July 29, 2019)
Guidance:
The Office of the State Comptroller updated the following sections in Chapter XIII of the Guide to Financial Operations:
| Chapter/Section | Name | Description |
| XIII.2 | Employee Expense Reimbursement Policies | Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS |
| XIII.2.B | Expense Report Submission | Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS |
| XIII.4.A | Employee Travel Card Reconciliation | Updated to indicate “Due State” amounts should be paid back within 30 days of the expense report date in which the Due State was created |
| XIII.9 | Allowed Values for Processing Payments in SFS - Expense Types |
Added the following expense types:
|
| XIII.10 | Refunds Owed to the State by an Employee | Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS |
| XIII.10.D | Refunds Owed to the State by an Employee - Using a Due to State Offset | New section |
References:
Guide to Financial Operations
Chapter XIII, Section 2 – Employee Expense Reimbursement Policies
Chapter XIII, Section 2.B – Expense Report Submission
Chapter XIII, Section 4.A – Employee Travel Card Reconciliation
Chapter XIII, Section 9, Expense Types Attachment – Allowed Values for Processing Payments in SFS - Expense Types
Chapter XIII, Section 10 – Refunds Owed to the State by an Employee
Chapter XIII, Section 10.D – Refunds Owed to the State by an Employee - Using a Due to State Offset