Purpose
To inform agencies that position pools and/or chartfield strings in PayServ may require updates for lapsing
Affected Employees
Agencies with appropriations due to lapse on June 30, 2019
Note: Due to June 30th falling on non-business day (Sunday) this calendar year, the actual lapse date used in the system is June 28, 2019.
Background
Appropriations allocated to certain chartfield strings will be lapsing on the above date and will no longer be available for payroll charges.
Effective Date(s)
Institution paychecks dated July 3, 2019
Administration pay checks dated July 10, 2019
OSC Actions
OSC has provided a spreadsheet of all current position pools that are affected by lapsing. A link will be posted on the PayServ Bulletin Board as well as the OSC website.
Agency Actions
Agencies must ensure that any position pools appearing on the spreadsheet are updated with valid chartfield strings. If an agency does not believe that the chartfield string associated with the position pool is lapsing they will need to contact their Appropriation Section Representative in OSC’s Bureau of State Accounting Operations to have this information corrected in SFS so PayServ can receive the valid string detail.
Any necessary SFS changes must be completed before June 20, 2019 to be used in PayServ for the Institution check dated July 3, 2019.
If the chartfield string is lapsing on 6/30/2019, agencies must insert a new row into the Department Budget Table USA (refer to Job Aid for instructions) in PayServ related to that position pool with a valid chartfield string effective the beginning of the pay period for the check dates listed above. Examples of these dates are as follows:
| Inst | 7/3/2019 | Admin | 7/10/2019 |
| Cycle | Beg Date | Cycle | Beg Date |
| Current | 6/20/2019 | Current | 6/27/2019 |
| Lag | 6/6/2019 | Lag | 6/13/2019 |
| X-Lag | 5/30/2019 | X-Lag | 6/6/2019 |
Note: These updates must be completed in PayServ before June 20th to ensure that the Payroll files can be successfully processed in SFS.
Questions
Questions regarding this bulletin should be directed to the Payroll System Questions mailbox.
Questions related to SFS should be directed to:
Questions related to lapsing appropriations should be directed to the agency’s Appropriation Section Representative or [email protected].