The purpose of this bulletin is to provide agency instructions for processing the 2019 CSEA DMNA Uniform Maintenance Allowance.
Employees in the Division of Military and Naval Affairs – BU47 who meet the eligibility criteria are affected.
Article 39 of the 2016-2021 DMNA Agreement between the State of New York and the Civil Service Employees Association and the Governor’s Office of Employee Relations (GOER) memorandum dated 10/02/2019 provide for a Uniform Maintenance Allowance.
The 2019 CSEA DMNA Uniform Maintenance Allowance may be processed beginning in Administration Pay Period 17L, paychecks dated 12/11/2019.
Employees in Bargaining Unit 47 on 10/01/2019 are eligible to receive the 2019 CSEA DMNA Uniform Maintenance Allowance provided the employee:
- Has a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip); and
- Has a Pay Basis Code of ANN, HRY or BIW (only if the employee has a Payroll Status of Leave With Pay with an Action/Reason code of Paid Leave of Absence/MLS); and
- Works full-time in an eligible title (see GOER memorandum for a list of eligible titles) and is required to wear a uniform; and
- Does not receive a regular uniform service; and
- Is employed by the State at the time of the issuance of the allowance.
- Works in an eligible title as listed in the GOER memorandum dated 10/02/2019.
An employee who otherwise meets the eligibility criteria but is on an authorized leave of absence with a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS) on 10/01/2019 and who returns on or before 03/31/2020 is eligible for the payment upon the return from leave.
To pay eligible employees the 2019 CSEA DMNA Uniform Maintenance Allowance of $52, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code UA9:
|Earnings Begin Date:||10/01/2019 or the date the employee returned to the payroll|
|Earnings End Date:||Same as Earnings Begin Date|
Miscellaneous Payment Information
The 2019 CSEA DMNA Uniform Maintenance Allowance is not pensionable and is not included in the calculation of overtime.
The 2019 CSEA DMNA Uniform Maintenance Allowance is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment and income taxes.
Federal, State and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice
Earnings Code UA9 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance NU46 and 47 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions regarding eligibility for this payment may be directed to the Governor's Office of Employee Relations.