State Agencies Bulletin No. 1833

Subject
April 2020 Increase to Location Pay Downstate Adjustment and Location Pay Mid-Hudson Adjustment for Arbitration Eligible (BU01) and Non-Arbitration Eligible (BU21) Employees in the Security Services Unit (SSU) Represented by New York State Correctional
Officers and Police Benevolent Association, Inc. (NYSCOPBA)
Date Issued
April 2, 2020

Purpose

The purpose of this bulletin is to inform agencies of OSC’s upcoming automatic processing and provide guidance on processing payments not automatically processed.

Affected Employees

Employees in the following Bargaining Units who meet the eligibility criteria are affected:

NYSCOPBA: BU01 and BU21

Background

Per Chapter 24 of the Laws of 2019 which implements the 2016-2023 Agreement between the State of New York and NYSCOPBA, eligible employees in New York City, Nassau, Rockland, Suffolk, and Westchester Counties earning Location Pay Downstate Adjustment (LOC) and eligible employees in Orange, Dutchess, and Putnam counties earning Location Pay Mid-Hudson Adjustment (LMH) will receive an increase to Location Pay.

OSC will systematically process the increase to Location Pay (LOC and LMH) in the Additional Pay page for NYSCOPBA Bargaining Unit 01 and 21 employees already receiving location pay.

Effective Date(s)

The increases to Location Pay Downstate Adjustment and Location Pay Mid-Hudson Adjustment will be paid using the following effective dates and check dates:

Cycle Eligibility Date Effective Date Check date
Administration Lag 04/01/2020 04/02/2020 04/29/2020
Institution Lag 04/01/2020 03/26/2020 04/23/2020

Eligibility Criteria

Employees in Bargaining Unit 01 and Bargaining Unit 21 who have a Payroll Status of Active, Leave With Pay, or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend), or Leave of Absence/MLL (Mil lv) on the payment effective date of 04/01/2020 are eligible for increases to Location Pay Downstate Adjustment and Location Pay Mid-Hudson Adjustment.

OSC Actions

OSC will automatically update rows on the Additional Pay page to reflect the following increase for employees in Bargaining Unit 01 and Bargaining Unit 21 that meet the eligibility criteria:

Location Pay Downstate Adjustment (LOC)

OSC will automatically insert a row to update the Additional Pay page with an effective date of 03/26/2020 (Institution) and 04/02/2020 (Administration) increasing the LOC amount for BU 01 from $3,438 to $3,507 and BU 21 from $1,722 to $1,756 for the locations of NYC, Rockland, Nassau, Suffolk, and Westchester Counties.

Bargaining Unit 01

Earnings Code: LOC
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $3,507

Bargaining Unit 21

Earnings Code: LOC
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $1,756

Location Pay Mid-Hudson Adjustment (LMH)

OSC will automatically insert a row to update the Additional Pay page with an effective date of 03/26/2020 (Institution) and 04/02/2020 (Administration) increasing the LOC amount for BU 01 from $1,280 to $1,306 and BU 21 from $919 to $937 for the locations of Orange, Dutchess, and Putnam Counties.

Bargaining Unit 01

Earnings Code: LMH
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $1,306

Bargaining Unit 21

Earnings Code: LMH
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $937

OSC will automatically update any eligible subsequent rows.

Agency Actions

To pay Location Pay Downstate Adjustment and Location Pay Mid-Hudson Adjustment for Bargaining Unit 01 and Bargaining Unit 21 to eligible employees not processed automatically, or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code:

Location Pay Downstate Adjustment (LOC)

Bargaining Unit 01

Earnings Code: LOC
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $3,507
Earnings End Date: Leave Blank
Goal Balance: Leave Blank

Bargaining Unit 21

Earnings Code: LOC
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $1,756
Earnings End Date: Leave Blank
Goal Balance: Leave Blank

Location Pay Mid-Hudson Adjustment (LMH)

Bargaining Unit 01

Earnings Code: LMH
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $1,306
Earnings End Date: Leave Blank
Goal Balance: Leave Blank

Bargaining Unit 21

Earnings Code: LMH
Effective Date: 03/26/2020 (I), 04/02/2020 (A)
OT Eff Date: Same as Effective Date
Annual Addl Earnings: $937
Earnings End Date: Leave Blank
Goal Balance: Leave Blank

Control-D Reports Available After Processing

The following Control-D report will be available after processing of the automatic increases:

NHRP703 Mass Salary Additional Pay Report

This report identifies all employees receiving an automatic increase for Location Pay Downstate Adjustment (LOC) and Location Pay Mid-Hudson Adjustment (LMH). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.

Tax Information

These monies are taxable income and are subject to all employment taxes and income taxes. These monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2.

Questions

Questions regarding transactions may be directed to the Payroll Earnings mailbox.

Questions regarding taxes may be directed to the Tax and Compliance mailbox.