Purpose
The purpose of this bulletin is to inform agencies of OSC’s upcoming automatic processing and provide guidance on processing payments not automatically processed.
Affected Employees
All Arbitration eligible employees in Bargaining Unit 01 represented by NYSCOPBA are affected.
Background
Chapter 24 of the Laws of 2019 which implements the negotiated 2016–2023 agreement between New York State and NYSCOPBA provides for a bi-weekly Security Services Hazardous Duty Pay payment for employees who have at least one year of service credit in either BU01 or BU21. Please note, there is no 2021 increase in the Hazardous Duty Pay payment amount for Non-Arbitration eligible employees in Bargaining Unit 21.
Effective Dates
The bi-weekly Security Services Hazardous Duty Pay increase will be paid using the following effective dates:
| Pay Cycle/Pay Period Type | Eligibility Date | Payment Effective Date | Check Date |
|---|---|---|---|
| Institution 1 Lag | 04/01/2021 | 03/25/2021 | 04/22/2021 |
| Administration 1 Lag | 04/01/2021 | 04/01/2021 | 04/28/2021 |
Eligibility Criteria
Employees in Bargaining Unit 01 who have at least one year of service credit and who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/WDL (WC Dis Lv) or Leave of Absence/WPS (WC 60% SUP) on the payment effective dates of 03/25/2021 (Institution) or 04/01/2021 (Administration) are eligible for the increase to the Security Services Hazardous duty Pay.
OSC Actions
The Office of the State Comptroller (OSC) will increase the following Additional Pay code according to the chart below:
Bargaining Unit 01 (Arbitration Eligible)
| Additional Pay Code | Description | Amount |
|---|---|---|
| 01H | Hazardous Duty Arb-Eligib | $1,150 |
OSC will automatically insert a row on the Additional Pay page for employees who are in BU01 that meet the eligibility criteria on 03/25/2021 (Institution) or 04/01/2021 (Administration) as follows:
Bargaining Unit 01 (Arbitration Eligible)
| Earnings Code: | 01H |
|---|---|
| Effective Date: | 03/25/2021 (Institution) or 04/01/2021 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,150 |
Control- D Report After Processing
The following Control-D report will be available after processing the automatic increases:
NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving the automatic increase to Security Services Hazardous Duty Pay (01H Hazardous Duty Pay Arb-Eligib). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.
Agency Actions Beginning in Pay Period 2L
Beginning in Pay Period 2L, agencies must submit transactions for employees who were not eligible on the effective dates 03/25/2021 (Institution) or 04/01/2021 (Administration) but subsequently become eligible.
Submitting Payment
To pay the increase to the Security Services Hazardous Duty Pay to eligible employees who were not systematically processed with the effective dates of 03/25/2021 (Institution) or 04/01/2021 (Administration), agencies must submit the following information on the Additional Pay:
Bargaining Unit 01 (Arbitration Eligible)
| Earnings Code: | 01H |
|---|---|
| Effective Date: | Date Employee Becomes Eligible |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,150 |
| Earnings End Date: | Leave Blank |
| Goal Balance | Leave Blank |
Tax Information
The bi-weekly Security Services Hazardous Duty Pay payments are taxable income, will be included in the employee’s taxable gross and are subject to all employment and income taxes.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.