State Agencies Bulletin No. 1937

New Overtime Earnings Codes for Overtime Eligible Employees in the Public Employees Federation (PEF)
Date Issued
August 30, 2021


The purpose of this bulletin is to provide agency instructions for new overtime earnings codes to be used for Time Entry overtime payments.

Affected Employees

Employees who are overtime eligible and in the Public Employees Federation (PEF)-BU05 are affected.


Chapter 150 of the Laws of 2021, which implements the 2019-2023 Agreement between the State of New York and the Public Employees Federation (PEF), provides for a change in the calculation of overtime.

Prior to the 2019-2023 agreement, overtime was calculated using the factor of .00075 based on a denominator of 2,000 hours. The new agreement changes the overtime factor used in the calculation of overtime. Overtime earned on or after 09/02/2021 (Administration) or 09/09/2021 (Institution) will be paid using the overtime factor of .00072, based on a denominator of 2,080 hours.

Effective Dates

New overtime Time Entry Earnings Codes effective as of:

Pay Cycle/Pay Period Type Payment Begin Date Check Date
Administration Lag 09/02/2021 09/29/2021
Institution Lag 09/09/2021 10/07/2021

Eligibility Criteria

Employees in BU05 who have overtime earnings on or after 09/02/2021 (Administration) or 09/09/2021 (Institution) must be paid using the new overtime factor per the 2019-2023 agreement.

OSC Actions

OSC has updated or created Earning Codes to be used to report overtime and overtime related payments for employees in BU05 as indicated below:

New Earn Code Replaces Associated Retro Code Replaces
OCS - OT for Annual 2080 OTA – OT for Annuals R2C – RETRO Overtime 2080 ROA – Retro OT - Annuals
ORC - Overtime Recall Annual 2080 RCL – Recall Overtime R2R – Retro OT Recall 2080 RRO – Retro Recall Overtime
OWC - OT Waiver for Annual 2080 OTW – Overtime Waiver RWC – Retro OT Waiver 2080 ROW – Retro Overtime Waiver
C72 - Covid-19 OT for Annuals-2080 C75 – Covid-19 Overtime for Annuals R72 – Retro Covid-19 OT for Ann-2080 R75 - Retro Covid-19 OTA for Annuals
ORP (New) - Recall Standby OT PEF ROC – Recall Standby OT Classified R2P (New) – Retro Recall SBY OT PEF RRC – Retro Recall Standby OT Class

Agency Actions

Beginning in Administration Pay Period 12L and Institution 13L

To report Overtime earnings effective beginning 09/02/2021 (Administration) or 09/09/2021 (Institution), agencies must submit the appropriate New Earnings Codes (as listed in the OSC Actions section above) on the Time Entry page or the Time Entry Interface (NPAY502) using the following procedures:

Earnings Begin Date: Effective date started
Earnings End Date: Effective date ended
Earn Code: Enter appropriate code
Hours/Units/Amount: Number of Hours/Units/Amounts, as applicable

Agencies must use the overtime factor of .00072 in the calculation when submitting any payments using override Earnings Codes such as OTT and OTO.


Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.