State Agencies Bulletin No. 2113

Subject
2023 Special Assignment to Duty Pay for Calendar Year 2022
Date Issued
March 15, 2023

Purpose

The purpose of this bulletin is to provide agencies instructions for processing the 2022 Special Assignment to Duty Pay.

Affected Employees

Employees of the Department of Transportation and the Office of Parks, Recreation and Historic Preservation in the following bargaining units who meet the eligibility criteria are affected:

CSEA
Administrative Services Unit BU02
Operational Services Unit BU03
Institutional Services Unit BU04
PEF
Professional, Scientific Technical Services Unit BU05

Background

Pursuant to the side letter contained in the 2021-2026 Agreements between the State of New York and the Civil Service Employees Association (CSEA) and a side letter contained in the 2019-2023 Agreement between the State of New York and the Public Employees Federation (PEF), employees whose assignment constitutes an exposure to inherent danger by virtue of unavoidable proximity to live vehicular traffic within the highway Rights-of-Way are eligible for Special Assignment to Duty Pay.

Effective Dates

Effective Administration Pay Period 26L, paychecks dated 04/12/2023.

Eligibility Criteria

CSEA

Full-time employees in BU02, BU03 and BU04 in the Department of Transportation (Department ID 17XXX) or the Office of Parks, Recreation, and Historic Preservation (Department ID 49XXX) who routinely work on Interstate Routes within New York State (NYS), on NYS highway routes, or on NYS parkway systems at least one-third or more of the time actually worked in the previous calendar year are eligible for an annual lump sum payment of $750.

PEF

Full-time employees in BU05 in the Department of Transportation (Department ID 17XXX) or the Office of Parks, Recreation, and Historic Preservation (Department ID 49XXX) who routinely work on Interstate Routes within New York State (NYS), on NYS highway routes, or on NYS parkway systems at least one-third or more of the time actually worked in the previous calendar year are eligible for an annual lump sum payment of $500.

OSC Actions

OSC has created the following new Time Entry Earning Code SDC (Special Assign Duty CSEA) to pay the 2023 Special Assignment to Duty Pay to eligible CSEA employees.

Agency Actions

To pay the 2023 Special Assignment to Duty Pay to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using the appropriate Earnings Code:

Earnings Begin Date: 03/16/2023
Earnings End Date: 03/29/20223
Earn Code: SAD (PEF)
SDC (CSEA)
Units: 1

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code SAD or SDC and the amount paid will be displayed on the Payroll Register. The Earnings Description Special Assignment to Duty or Special Assign Duty CSEA and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Retirement information

The Special Assignment to Duty Pay is pensionable but is not included in the calculation of overtime.

Tax Information

The 2023 Special Assignment to Duty Pay is supplemental taxable income, will be included in the employee’s taxable gross, and is subject to all employment taxes and income taxes.

Federal, State, and New York City income tax withholding will be calculated using the Aggregate method.  Yonkers income tax withholding will be calculated using the Flat Rate method.  Yonkers Flat Rate Withholding is 1.95975% for Yonkers residents and 0.50% for Yonkers non-residents.

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.