To notify agencies of Report of Check Returned for Refund or Exchange AC-230 procedures and deadlines.
Reminder for Returned Checks
Do not return any payroll check to OSC for a partial refund if either of the following situations exist:
- The employee is still actively employed by your agency or you know he/she is transferring to another state agency.
- The employee is due any regular and/or lump sum payment which is equal to or exceeds the amount to be refunded.
In order to efficiently manage the processing of AC-230 requests and related year-end processes, AC-230's must be received by OSC no later than the following:
|Check Date||Received by OSC|
|Prior to 10/1/2001||11/01/2001|
|10/1/2001 to 10/31/2001||11/16/2001|
|11/1/2001 to 11/30/2001||12/14/2001|
|12/1/2001 to 12/31/2001||12/27/2001 - Administration 01/02/2002 - Institution|
AC-230's received after these deadlines may not be reflected in the 2001 W-2s. Accordingly, agencies will be responsible for issuing corrected W-2s for each affected employee.
Questions regarding these deadlines or AC-230 processing, may be directed to the Payroll Deductions mailbox.