State Agencies Bulletin No. 274

Year End Processing and Deadlines for Returned Paychecks (AC-230's)
Date Issued
October 10, 2001


To notify agencies of Report of Check Returned for Refund or Exchange AC-230 procedures and deadlines.

Reminder for Returned Checks

Do not return any payroll check to OSC for a partial refund if either of the following situations exist:

  1. The employee is still actively employed by your agency or you know he/she is transferring to another state agency.
  2. The employee is due any regular and/or lump sum payment which is equal to or exceeds the amount to be refunded.

Processing Dates

In order to efficiently manage the processing of AC-230 requests and related year-end processes, AC-230's must be received by OSC no later than the following:

Check Date Received by OSC
Prior to 10/1/2001 11/01/2001
10/1/2001 to 10/31/2001 11/16/2001
11/1/2001 to 11/30/2001 12/14/2001
12/1/2001 to 12/31/2001 12/27/2001 - Administration 01/02/2002 - Institution

AC-230's received after these deadlines may not be reflected in the 2001 W-2s. Accordingly, agencies will be responsible for issuing corrected W-2s for each affected employee.


Questions regarding these deadlines or AC-230 processing, may be directed to the Payroll Deductions mailbox.