State Agencies Bulletin No. 798

Division of Military and Naval Affairs (DMNA) (BU46 and BU47) Uniform Maintenance Allowance
Date Issued
March 4, 2008


To explain the procedures for processing the DMNA Uniform Maintenance Allowance payments.

Affected Employees

Eligible DMNA employees in the following titles:

  • Airport Firefighter Apprentice
  • Airport Firefighter 1
  • Airport Firefighter 2
  • Airport Firefighter 3
  • Training and Safety Officer
  • Air Base Security Guard
  • Senior Air  Base Security Guard
  • Air Base Security Guard Inspector

Effective Date(s)

This payment will be included in the regular paychecks dated April 16, 2008 (Pay Period 26L) for Administration agencies


Pursuant to Article 39 of the 2007-2011 Agreement between the State of New York, the DMNA Unit and the Civil Service Employees Association, Inc., agency funds will be allocated for a DMNA Uniform Maintenance Allowance until a cleaning service is provided.

Eligibility Criteria and Payment

As indicated in the February 20, 2008 GOER memo, the payment to individuals is limited to $52.00 for 2007. In order to be eligible for the allowance, the employee must be:

  • A full-time DMNA Unit employee working in an eligible title;
  • On the payroll on October 1, 2007; and
  • Employed by the State at the time of the issuance of the allowance.

Individuals who are not employed by DMNA at the time of the allowance issuance are not entitled to the Uniform Maintenance Allowance.

Employees on approved Leave status, including Workers’ Compensation Leave, on the effective payroll period ending dates who otherwise satisfy the eligibility criteria are entitled to the allowance upon their return to duty provided the return date does not extend beyond March 31, 2008.

Employees on Military Stipend on October 1, 2007 are eligible for the payment on the payment date noted above.

Employees who receive a regular uniform service are not eligible for the Uniform Maintenance Allowance. The term “regular uniform service” refers to the periodic (e.g., daily, weekly) provision of laundered uniforms.

Agency Actions

Effective Pay Period 26L, DMNA may submit transactions on the Time Entry page using the following procedure:

2007 - Uniform Maintenance Allowance
Earnings Begin Date: Enter 10/1/07 or the date the employee returned to the payroll.
Earnings End Date: Enter the same date as the Earnings Begin Date.
Earn Code: UA9
Amount: $52.00

Miscellaneous Payment Information

The 2007 Uniform Maintenance Allowance payment is not pensionable and is not included in the calculation of overtime.

Payroll Register and Employee’s Paycheck/Advice

The Earn Code UA9 and the amount will be displayed on the payroll register. The earnings description ‘Uniform Allowance NU46 and 47' and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.


Questions about eligibility should be directed to the Governor’s Office of Employee Relations.

Questions about payment processing may be directed to your Payroll Auditor.