To provide guidelines and processing procedures for Cash Merit Awards for Fiscal Year 2008-09.
Employees working full-time or part-time in an annual salaried position who are designated:
|Management Confidential (M/C)||BU06|
|Division of State Police||BU18|
|Environmental Facilities Corporation||BU34|
|College of Ceramics at Alfred University||BU40|
|Division of Military and Naval Affairs||BU46|
|Temporary Commission of Investigation||BU52|
|Public Employment Relations Board||BU66|
|State University Construction Fund||BU96|
|IOLA (Interest On Lawyer Account) Fund||BU98|
Elected officials and employees covered by Section 169 of the Executive Law are ineligible for Cash Merit Awards.
Payment of Cash Merit Awards for Management/Confidential employees may be made pursuant to Division of the Budget Bulletin D-1122 dated March 20, 2008 and guidelines provided by Budget Policy and Reporting Manual (BPRM) Section D-280.
Cash Merit Award Guidelines
The Cash Merit Award is a lump sum payment that is not added to the employee’s basic annual salary.
The eligibility period for Cash Merit Awards is 4/1/07 to 3/31/09. An employee may receive more than one (1) Cash Merit Award during Fiscal Year 2008-09. The cumulative value of all Cash Merit Award payments earned in the eligibility period and paid in Fiscal Year 2008-09 may not exceed 5% of the employee’s basic annual salary for Fiscal Year 2008-09.
Cash Merit Awards to part-time employees are prorated based on the percentage of time worked at the time of eligibility.
Cash Merit Awards to employees on Voluntary Reduction in Work Schedule (VRWS) are not prorated.
Cash Merit Awards to employees on Sick Leave at Half Pay are based on the percentage of time worked prior to the leave.
Employees on Leave Without Pay and employees who have separated from the agency are eligible for Cash Merit Awards at the discretion of the agency.
For eligible employees separated from service prior to 4/1/08, the agency must enter the last date eligible as the Earnings Begin Date.
Cash Merit Awards are not included in the calculation of overtime.
Cash Merit Awards are pensionable.
Computing Award Limits
The cumulative value of Cash Merit Award payments cannot exceed 5% of the employee’s base annual salary at the close of Fiscal Year 2008-09 for awards earned during the current eligibility period. The payroll system will calculate the award limit at the time of payment based on the salary in effect on the Pay End Date of the pay period submitted, in addition to all payments made from 4/1/08 to 3/31/09.
Agencies must submit transactions for Cash Merit Award payments for eligible employees through the Time Entry page as follows:
|Earnings Begin Date:||Enter the date of eligibility in the M/C position|
|Earnings End Date:||Enter the same date as the Begin Date|
|Amount:||Enter payment amount (not to exceed 5% of the base annual salary)|
The Control-D report, M/C Cash Merit Award Report (NPAY747), is issued monthly. This report identifies all employees who have received a Cash Merit Award (MER) in the current fiscal year.
Payroll Register and Employee’s Paycheck/ Advice
The Earn Code MER and the amount will be displayed on the payroll register. The earnings description, Merit Award M/C, and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.
Questions regarding this bulletin may be directed to the Payroll Audit mailbox