Purpose
The purpose of this bulletin is to inform the Division of the State Police of OSC’s automatic processing and provide instructions for payments not processed automatically.
Affected Employees
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria are affected.
Background
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between New York State and the New York State Police Investigators Association (NYSPIA) and provides for the implementation of Location Pay for certain counties and increases to certain payments effective April 1, 2022 for employees in Bargaining Unit 62.
OSC will systematically process the new Location Pay for certain counties and increases to Supplemental Location Pay, Expanded Duty Pay and Maintenance Allowance for eligible employees in Bargaining Unit 62.
Effective Dates
The new Location Pay for certain counties and increases to Supplemental Location Pay, Expanded Duty Pay and Maintenance Allowance will be paid using the following effective dates and check date:
| Payments | Pay Cycle/Pay Period Type | Payment Effective Dates | Check Date |
|---|---|---|---|
| Location Pay | Administration 1 Lag | 03/31/2022 | 04/27/2022 |
| Supplemental Location Pay | Administration 1 Lag | 03/31/2022 | 04/27/2022 |
| Expanded Duty Pay | Administration 1 Lag | 03/31/2022 | 04/27/2022 |
| Maintenance Allowance | Administration 1 Lag | 03/31/2022 | 04/27/2022 |
Eligibility Criteria
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave of Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on the payment effective date of 03/31/2022 (Administration) are eligible to receive the new Location Pay for certain counties and increases to Supplemental Location Pay, Expanded Duty Pay, and Maintenance Allowance.
OSC Actions
OSC will automatically insert and update rows on the Additional Pay page to reflect the following payments for employees in Bargaining Unit 62 that meet the eligibility criteria. *
Location Pay (LOP)
OSC will automatically insert a row in the Additional Pay page with an effective date of 03/31/2022 for employees in BU62 who currently work in the Counties of Orange with a Position Location code of 3600, Putnam with a Position Location code of 4000 and Dutchess with a Position Location code of 1400. This is a new payment for these counties.
| Earnings Code: | LOP |
|---|---|
| Effective Date: | 03/31/2022 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,754 |
Supplemental Location Pay (SPL)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 03/31/2022 and increase the amount from $1,995 to $2,330 for all employees in BU62 receiving Supplemental Location Pay in Location of NYC, Rockland and Westchester.
| Earnings Code: | SPL |
|---|---|
| Effective Date: | 03/31/2022 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $2,330 |
*Employees in BU62 receiving Supplemental Location Pay in the Locations of Orange, Putnam and Dutchess will remain at the current rate of $1,332.
**Employees in BU62 receiving Supplemental Location Pay in the Locations of Nassau and Suffolk will remain at the current rate of $2,330.
Expanded Duty Pay (DPE)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 03/31/2022 and increase the amount from $9,054 to $9,235 for all employees in BU62 receiving Expanded Duty Pay.
| Earnings Code: | DPE |
|---|---|
| Effective Date: | 03/31/2022 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $9,235 |
OSC will automatically update any eligible subsequent rows.
Maintenance Allowance (MTA)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 03/31/2022 and increase the amount from $3,597 to $3,669 for all employees in BU62 receiving Maintenance Allowance.
| Earnings Code: | MTA |
|---|---|
| Effective Date: | 03/31/2022 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $3,669 |
OSC will automatically update any eligible subsequent rows.
Agency Actions
To pay the new Location Pay for certain counties and increases to Supplemental Location Pay, Expanded Duty Pay, and Maintenance Allowance (Bargaining Unit 62) to eligible employees not processed automatically or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code:
Location Pay (LOP)
| Earnings Code: | LOP |
|---|---|
| Effective Date: | 03/31/2022 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,754 |
| Earnings End Date: | Leave Blank |
| Goal Balance | Leave Blank |
Supplemental Location pay (SPL)
(NYC, Rockland or Westchester)
| Earnings Code: | SPL |
|---|---|
| Effective Date: | 03/31/2022 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $2,330
|
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
Expanded Duty Pay (DPE)
| Earnings Code: | DPE |
|---|---|
| Effective Date: | 03/31/2022 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $9,235 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
Maintenance Allowance (MTA)
| Earnings Code: | MTA |
|---|---|
| Effective Date: | 03/31/2022 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $3,669 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
Control-D Report Available After Processing
The following Control-D report will be available after processing of the automatic updates and increases:
NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving an automatic update for Location Pay (LOP), and increases for Supplemental Location Pay (SPL), Expanded Duty Pay (DPE) and Maintenance Allowance (MTA). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit and Additional Pay Amount.
Payroll Register and Employee’s Paycheck/Advice
The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register. The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
| LOP | Location Pay State Police BU62 |
|---|---|
| SPL | Supp Location Compensation |
| DPE | Expanded Duty Pay BU62 |
| MTA | Maintenance Allowance |
If more than 13 earnings codes appear on the paycheck stub or direct deposit advice for these employees, agencies should utilize Locked Query LQ_PCD_ARCHIVED_EE_PAYSTUB to identify a complete list of all regular earnings.
Tax Information
These monies are taxable income, will be included in the employee’s taxable gross, and are subject to all employment taxes and income taxes.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.