Purpose

The purpose of this task is to add earnings to an employee's record for a Fixed Biweekly Amount (e.g. “Q”s, ALP, etc.). These earnings are either paid to or taken from an employee’s paycheck until a goal amount is met.

Helpful Hints

• Biweekly prorate earnings is a fixed amount of money to be deducted or paid to an employee each pay period unit a goal amount is met.
• These include overpayment recovery, adjustments to mid pay period additional pay earnings changes, etc.
• An agency can only select additional pay earnings based on the employee’s Earnings Program ID.

Entering Additional Pay - Fixed Biweekly Amount

Navigation Path

Main Menu > Payroll for North America > Employee Pay Data USA > Create Additional Pay

Steps

1. Enter employee’s EMPLID.
2. Click the Include History option. This will display all additional pay rows for the employee.
3. Click the Search button.
4. To view all Additional Pay rows for the employee, click the View All option.
5. Use the scroll arrows in the Additional Pay scroll area to see if the employee has ever received the Earnings Code before.
   1. If the employee has not received the Earnings Code before, then click the (+) sign located in the upper right-hand corner of the Additional Pay bar to insert a new Earnings Code row and proceed to Step 10.
   2. If the employee has received the Earnings Code before, click the (+) sign located in the upper right-hand corner of the Effective Date bar to insert a new Effective Date row, and skip to Step 11.
6. Enter the Earnings Code.
7. Enter the Effective Date.
8. Enter the biweekly amount in the Earnings field. NOTE: To recover money owed by the employee, enter the Earnings amount using a minus (-) sign if the earnings should be deducted from the gross wages.
9. Enter the Goal Amount indicating the total amount of the earnings. NOTE: Enter a minus (-) sign for the Goal Amount if the money is to be deducted from gross wages.
10. Click the Save button.

Result

The employee will be paid additional pay, or money will be deducted from their wages, effective the date recorded.