Capital Projects

Locally Owned Roads by the Numbers

Local governments across the state own 85 percent of all roads, from city and village streets to town roads and county highways. In fiscal year 2020, local governments, excluding New York City, spent $2 billion on road maintenance, repairs and upgrades, a decline of 7 percent since 2010. This report looks at local road spending, State and federal road aid, and the need for a comprehensive assessment of road conditions, maintenance needs and associated costs.

Lease Classification Changes as Required by GASB Statement No. 87

The purpose of this bulletin is to inform local government and school district officials of the upcoming new requirements regarding the classification of leases for accounting and reporting purposes, as required by the Governmental Accounting Standards Board (GASB) Statement No. 87, Leases (Statement 87). This bulletin explains the GASB’s new definition of a lease (including outlining the types of leases that are excluded by this new standard) and an explanation of what a lease term is per Statement 87.

Capital Projects Fund

Local governments undertake capital projects to acquire, develop, improve or maintain various facilities, other infrastructure and/or equipment. These projects are generally large in scale, require large sums of money and are long-term. A capital projects fund is used to account for the financial resources supporting capital projects during the life of the project. This guide is intended to provide local officials with an overview of the use of capital projects funds and guidance on the fundamentals of accounting for capital projects.

Smart Solutions Across the State: Advanced Technology in Local Governments

The City of Schenectady recently began installing energy saving LED street lights and expanding wireless connectivity to certain neighborhoods as part of its Smart City Project. Other local governments across New York State are also turning to new technologies to save money, better communicate with residents and allow taxpayers to make payments online. The report notes that local government leaders should be prepared to systematically address the heightened need for cybersecurity, particularly concerning smart infrastructure devices and related data.

Layers of Debt: Trends and Implications for New York’s Local Governments

New York State and its local governments maintain an extensive infrastructure critical to the economy, including roads, bridges, educational facilities, water and sewer systems and medical facilities. Most of this capital investment is financed through the issuance of long term debt. Investment in such infrastructure maintains and improves the vitality and economic well being of our communities.

Cracks in the Foundation: Local Government Infrastructure and Capital Planning Needs

This report analyzes historical trends in local capital spending and the current condition of our local infrastructure. It suggests some important steps that the State and local governments need to take to improve capital planning within New York. Finally, it suggests some policy options that could help sustain investment in the State’s infrastructure and encourage more coordinated, regional approaches to investment.

Installment Purchase Contracts

This bulletin provides updated information on the accounting for installment purchase contracts, superseding an earlier bulletin issued by the Office of the State Comptroller for local governments in New York State. All previous guidance has been incorporated into this bulletin.
Updated December 2015 (Originally Issued January 1991)

NYS Emergency Services Revolving Loan Account

This bulletin provides updated information on the accounting for loans received pursuant to the NYS Emergency Services Revolving Loan Account. It incorporates changes in the law and updated account codes used for reporting. All previous guidance has been incorporated into this bulletin.
Updated December 2015 (Originally Issued June 2015)

Accounting Requirements and Program Information for Multi-Modal Transportation Program

Multi-Modal Projects will be accounted for in a Capital Projects Fund or in an Enterprise Fund. Capital Projects fund revenues will be recorded in subsidiary revenue account code 3505 - Multi-Modal Program and expenditures will be classified by functional unit based on the type of project being undertaken. Enterprise funds should capitalize assets and recognize revenue using account 3505.

Information for Town Officials

A review of the basic duties of a town supervisor with statutory references designed to assist the newly elected supervisor in becoming familiar with the structure of town government and the supervisor's role in it. This is also a publication useful to town board members and other town officials.
Updated January 2022 (Originally Issued January 2018)