Agencies must forward all checks, money orders, etc. and a printout of either the SFS “Summary” page or “Invoice Information” page from the Voucher Entry screens, with the total dollar amount added to the printout, to DTF Treasury who will deposit the funds into the appropriate State bank account.

Checks and documents must be properly prepared for deposit before being sent to DTF Treasury. If items are received that are not properly prepared, they may be returned to the agency. 

Deposit Preparation:

• For a refund of appropriation document associated with a single check, submit only the check and SFS printout.  For a refund of appropriation document associated with multiple checks, agencies may also submit a document listing the checks.  Do not submit any other documents to Treasury.
• Checks must be ready to be deposited, e.g., no advice attached or staples.
• Limit fasteners such as paperclips, staples, rubber bands, etc.  Best practice is to either use a single paperclip to group a check and printout together, or in the case of multiple checks, to fold the printout around the checks.
• Multiple refund of appropriation deposits can be sent in a single envelope to DTF Treasury, but do not separate them in individual envelopes inside a larger envelope.
• The total of the checks and money orders submitted for deposit must match the document total and the amount entered into SFS.

For electronic (ACH or wire) funds, agencies must submit a screenshot of either the SFS “Summary” page or “Invoice Information” page from the Voucher Entry screens to [email protected].

For bulkload agencies a hardcopy (submitted for checks) or emailed (submitted for electronic funds) form AC 1286-S is acceptable as a substitute for the SFS Voucher Entry screens.

Guide to Financial Operations

REV. 12/13/2022