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Office of the New York State Comptroller’s Seal

NYS Comptroller

Thomas P. DiNapoli

Annual Employer Invoice

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Overview

Our Employer Invoices (INV) application allows you to view your 2020 annual invoice in a secure area of our website. If any invoice calculations or details require adjusting, your revised invoice will be made available online the next business day.

Because the usual invoice payment deadline of February 1 falls on a Saturday, the Total Amount Due must be received on or before Monday, February 3, 2020. The application also shows the discounted amount due if you prepay. Because the usual deadline, December 15, falls on a Sunday, payments made electronically or sent by certified mail on or before Monday, December 16, 2019 will be considered on time.

What You Need to Do

To see your invoice, log on to your online programs. Employer billing functions and information (such as your Invoices application) will remain in your online programs (your /RIR username) for the remainder of this State fiscal year (2019 – 2020).

In Fiscal Year 2020-21, after a full year of employee earnings and other information has been reported in Retirement Online, your employer billing functions and information will move to Retirement Online.

You will need internet access and a computer running either Microsoft Windows or Apple macOS to log on to the Employer Invoices application. We test our applications in Microsoft Internet Explorer (IE) versions 9 and 10. If you use an earlier version, you may not be able to access this application or the application may not function properly. If you have trouble with IE, or your information doesn’t display properly, try using Google Chrome. Learn more about Google Chrome, or download it for your computer.

Once you log on, you will be able to access any of the applications you have authorization to use. You must have a username and password to enter. If you do not have a username and password, email the Employer Billing Unit or contact the unit by phone at 518-474-3140 or 518-473-0681.

Understanding Invoice Terms

Definitions of terms are available by rolling over the column or row heading in the invoices application. Make sure that pop-ups are enabled for the NYSLRS website.

Group Term Life Insurance (GTLI) — This provides for ordinary death benefits for your employees.

Divide-by Factor — The divide-by factor represents the 45 days of interest that are discounted when you pay your annual invoice December 15 instead of February 1. The factor changes with the interest rate.

Using Automated Clearing House (ACH) to Pay Your Invoice

  • ACH payments must be set up in advance, generally two or more business days prior to the debit date. Please check with your bank on the timing if you are not familiar with the process. Please keep this in mind if you are trying to meet either the December 16 or the February 3 payment deadline.
  • The close of business for ACH payments is 3:00 pm. Payments received after 3:00 pm will be credited the next business day.
  • To ensure that your payment is properly credited, please refer to the wiring instructions for the information you need to include with the ACH, and email the Employer Billing Unit to inform us that you are sending your payment by ACH.

Contribution Stabilization Program

  • If you wish to participate in the program for the first time, and are eligible to do so, complete the Contribution Stabilization form included with your invoice.
  • If you amortized in a previous year, you do not need to complete another Contribution Stabilization form. You only need to complete the form the first year you amortize.
  • Once you amortize, you cannot withdraw from the program; however, you do not have to amortize each year and you can choose to amortize less than the maximum amount allowed.
  • The interest rate for Fiscal Year (FY) 2020 is 2.55 percent. The interest rate will remain the same throughout the ten-year duration of your amortization payments for FY 2020.

Each employer that participates in the program has their own graded rate, tailored to their tier and plan composition (Chapter 48 of the Laws of 2017). If an employer’s average contribution rate is less than their employer-specific graded rate:

  • The employer will be required to pay their graded rate.
  • These excess payments (the difference between the employer’s average contribution rate and the graded rate) will first be applied to pay amortized amounts.
  • If all amortized amounts have been paid, any additional contributions will be deposited in a reserve fund and used to offset future rate increases.
  • Payments into the reserve account continue until the payments deposited into the fund equal the employer’s total salary base.

Learn more by visiting our Contribution Stabilization Program page.

Alternate Contribution Stabilization Program

  • The enrollment period for the Alternate Contribution Stabilization Program (Chapter 57, Laws of 2013) ended February 1, 2014. However, you can still participate in the original Contribution Stabilization Program should you wish to amortize.
  • The FY 2020 Alternate Contribution Stabilization Program interest rate is 2.87 percent. The interest rate will remain the same throughout the 12-year duration of your amortization repayment. This applies to employers that chose to participate during the one-time election period.

Learn more by visiting our Alternate Contribution Stabilization Program page.

How to Contact Us for Help

If you disagree with your invoice or don’t see all of the location codes that you should have access to, contact the Employer Billing unit at 518-474-3140 or 518-473-0681.

(Rev. 11/19)