The Office of the New York State Comptroller is committed to protecting your privacy when you access our website and the online services we offer. Consistent with the State’s Internet Security and Privacy Act, Freedom of Information Law and Personal Privacy Protection Law, this policy explains the use of information which you provide to us and information which may be available to us when you access this website.
For purposes of this policy, “personal information” means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. The Office of the State Comptroller does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail or by initiating an online transaction, such as a survey, registration or application form. The voluntary disclosure of personal information to the Office of the State Comptroller by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the Office for the purposes for which the user disclosed the information to the Office, as was reasonably ascertainable from the nature and terms of the disclosure, including collection and disclosure for the purpose of validating the identity of the user. Further, the Office of the State Comptroller may disclose information to federal or State law enforcement authorities to enforce the Office’s rights against unauthorized access or attempted unauthorized access to the Office’s information technology assets.
The information that is available to us from your visit to this website depends upon what sections of the website you visit and what actions you take during your visit.
Disclosure of Information Collected
Employees of the Office of the State Comptroller are prohibited from disclosing any information you provide, except as provided or required by court order or other law (for example, the Freedom of Information Law, which requires state agencies to make certain information available to the public upon request). We use information you provide, such as your e-mail address, only to send you information that you have requested. We will use information you provide us in connection with an on-line application to process your request. The Office of the State Comptroller does not sell, rent, loan, trade, or lease e-mail addresses or other personal information collected at our site.
Pursuant to the Internet Security and Privacy Act, New York State agencies, such as the Office of the State Comptroller, may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the agency, necessary for the agency to operate a program authorized by law, or authorized by State or federal statute or regulation; (2) made pursuant to court order or by law; (3) for the purpose of validating the identity of the user; or (4) if the information is used solely for statistical purposes and is in a form that cannot be used to identify any particular person.
Information Collection and Use
This website collects and stores information each time it is accessed to enable us to measure the total number of visitors and certain non-personal statistical information on type of user to the different sections of our site. This helps us make our website more accessible and useful to visitors.
If you browse through our site reading, printing, or downloading information, no personal identifying information will be revealed about you. During a browsing visit, the following information will be collected:
- The Internet Protocol Address and domain name used, but not the e-mail address. The Internet Protocol Address is a numerical identifier assigned to either you or your Internet service provider or directly to your computer;
- The type of browser and operating system you used;
- The date and time you visited the site;
- The web pages or services you accessed at this site;
- The website you visited prior to coming to this website;
- The website you visit as you leave this website; and
- If you download a form, the form that was downloaded.
None of the foregoing information is deemed to constitute personal information. This information is retained for one year and is then destroyed.
If you visit our site just to read or download information such as press releases, no further information is collected.
If you identify yourself by sending an e-mail, your e-mail address may be retained for further communication with you in connection with processing your request or as provided by law. Unless we request that you do so, we do not encourage you to send any personal information in an electronic mail message. However, if you initiate a transaction by e-mail, any relevant information will be stored pursuant to the retention period applicable to the unit from which the transaction was requested as described above.
If you request that we place you on a mailing list, we will do so, but you will always have the opportunity to request that we remove your e-mail address from any such list.
Consequences of Refusal to Provide Required Information
As noted above, the Office of the State Comptroller does not collect any personal information about you during your visit to this website unless you provide that information voluntarily by sending an e-mail or initiating an online transaction. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not prevent you from requesting services or products from the Office of the State Comptroller by other means and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading publicly available information.
Access to Information by Users
Any user may submit a request to the Office of the State Comptroller to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing to the address below and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:
Jane Hall, Records Access Officer
110 State Street
Albany, New York 12236
The privacy compliance officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.
In the event that the Office of the State Comptroller has collected personal information pertaining to a user through its website and that information is to be provided to the user pursuant to the user’s request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.
The Office of the State Comptroller websites contains links to other websites for your information and convenience. The Office of the State Comptroller has no control over the privacy practices or the content of such other websites. Please review the privacy information provided by these sites.
The responsibility for the content and accuracy of information on sites accessed by linking from our website rests with the entities providing the information. This includes any responsibility for updating information upon which visitors may rely.
The inclusion of links from this site to others does not imply any endorsement by the Office of the State Comptroller of any product, service or vendor. Any mention of products, services or vendors is for informational purposes only.
If another website provides a link from that website to our site, it must link to our home page. Such links may not capture our pages within "frames" from other sites or otherwise present our content as content of another website.
Websites operated by the Office of the State Comptroller have reasonable security measures in place to protect against the loss, misuse, and alteration of data and information under our control. Interactive applications may use encoding, secure certificates or other measures to protect this information. For further information concerning security of any application on our website, please contact us at [email protected].
Use by Children
The Office of the State Comptroller does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an interactive application or e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. The Office of the State Comptroller strongly encourages parents and teachers to be involved in children’s Internet activities and to provide guidance whenever children are asked to provide personal information online.