Employer Reporting Basics

Member Enrollment

Enrolling a member through Retirement Online allows you to immediately view important information, such as your employee’s tier and contribution rate, so deductions can begin on time.


Member Enrollment using Retirement Online

  1. Go to the Retirement Online for Employers page and click the ‘Sign In’ button.
  2. Once you are signed in, click ‘Access Enrollment Dashboard’ and complete the enrollment process.
  3. At the end of the process, you will receive the member’s registration number, NYSLRS ID, contribution rate and tier.

As part of the enrollment process, you will need to select a job code that best describes the work your employee does. This code, in part, determines retirement benefit plan eligibility, so it’s important to choose the correct one. NYSLRS has created a job code tool to help you pick the right codes and make sure that your employees receive the benefits to which they are entitled.

If you don’t have an employer username and password for Retirement Online, please contact your security administrator to request access.

You can send an inquiry using the help desk form or call them at 844-619-9614 if you need help at any step.

Mandatory Members: If you enroll mandatory members using Retirement Online, you won’t need to submit a membership application to NYSLRS.

Optional members: You’ll need to complete a membership application, which you must then upload into Retirement Online. Part-time, seasonal, substitute, on-call and per diem employees are required to be on your payroll, in paid status and physically at work, the day they are enrolled. Retirement Online is not yet available 24/7. If the employee does not work normal business hours (for example, if they work the evening shift or the weekend shift), you must fax us their membership application (see Fax Enrollment instructions).


Fax Enrollment

Using Retirement Online is the most efficient way to enroll members. However, we also provide a fax service. The service is available 24 hours a day, Monday through Friday. The fax number is 518-486-4382.

  1. Individuals joining NYSLRS must complete a membership application for the appropriate system, either form RS5420 for the Employees’ Retirement System (ERS), or PF5022 for the New York State Police and Fire Retirement System (PFRS). Please have your employee complete the form in black ink, and make sure that the application is legible.

  2. Fax the completed application with a cover sheet containing the date, the employer name, the sender’s name and phone number, and the fax number. You need only one cover sheet no matter how many applications you’re faxing at the time.

If you have any questions, call us at 518-474-3081.

If faxed applications are received prior to 11:59 pm the day employees are physically working in paid status, they are guaranteed a date of membership for that day. The only exception is if the employee does not work the normal business hours of 9:00 am – 5:00 pm, but does work the afternoon shift or the weekend shift. In that case, you are required to fax us the application on the very next business day after the employee worked.

Example: The employee worked on Monday, October 21, 2019, from 6:00 pm – 8:00 pm. The enrollment form should be faxed on Tuesday, October 22, 2019, stating this employee worked on Monday, October 21, 2019, from 6:00 pm – 8:00 pm. The employee’s date of membership would then be October 21, 2019


PFRS Member Enrollment and Sections 384, 384-D and 384-E

If you are enrolling a new member of PFRS who intends to elect coverage in either a 25-year retirement plan or a 20-year retirement plan, your employee only has one year to do so. The election forms for both the 25-year and 20-year retirement plans are on our Forms page under Special Retirement Plans.

PFRS members who are enrolled on or after January 1, 2015, are automatically covered under Section 384-d if their employer offers the plan. To choose a different special plan, a member must withdraw from the 384-d plan and elect another special plan within one year of appointment.


Rev. 11/19