Audit Objective
Determine whether Schenectady City School District (District) officials maintained adequate math workbook (workbook) inventories and ordered workbooks as needed.
Key Findings
District officials did not maintain adequate inventory records and ordered excessive quantities of workbooks. As a result, officials ordered 4,126 sets (each set serves one student) of workbooks that cost $143,036, which were not needed during our audit period. Officials did not maintain a comprehensive perpetual inventory of workbooks, nor did they perform annual inventory counts at year-end. As a result, officials were not aware of the large quantities of workbooks stored at the elementary schools.
- The District lacked an adequate inventory policy or written procedures on how workbooks should be accounted for and how the inventory should be monitored.
- Officials did not determine the District’s actual workbook need before workbooks were ordered.
Key Recommendations
Maintain comprehensive inventory records of all workbooks.
- Adopt an adequate inventory policy that includes inventory procedures.
- Evaluate available workbooks in storage before ordering workbooks for the next school year.
District officials agreed with our recommendations and indicated they will take and have taken corrective action.