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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

City of Yonkers - Internal Controls Over Cash Collections (2018M-14)

Released: November 22, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether City officials effectively managed the City’s cash collection function.

Key Findings

  • The Clerk’s office forfeited 30 percent of its revenues ($17,241) collected from credit card payments due to the credit card vendor improperly withholding funds.
  • Ice rink collections totaling $5,364 were unaccounted for due to inadequate segregation of duties.
  • Cash was not deposited for as many as 93 days after being collected.

Key Recommendations

  • The City Clerk should work with the credit card vendor and the Internal Revenue Service (IRS) to recover funds withheld.
  • Provide oversight and segregate incompatible financial duties to ensure all transactions are legitimate and accurate.
  • Establish and adopt citywide policies and procedures for collecting, depositing and recording cash receipts.

City officials disagreed with certain aspects of our findings and recommendations, but indicated they planned to implement some of our recommendations. Appendix C includes our comments on issues raised in the City’s response letter.

Background

The City of Yonkers (City) is the fourth largest city in New York State and is located in Westchester County.

The City is governed by a charter and State and local laws. An elected seven-member City Council is the City’s legislative branch. The Mayor is the chief executive officer and is responsible, along with other administrative staff, for the City’s day-to-day administration.

The Commissioner of Finance and Management Services is the chief fiscal officer and is responsible for managing the City’s fiscal affairs, including providing oversight and accountability of cash collections in the cashier’s office. The City Clerk (Clerk) is responsible for the day-to-day management of the Clerk’s office. The Parks Commissioner is responsible for the day-to-day management of the parks department.

Quick Facts
2016-17 Budgeted Appropriationsa$546 million
Population200,807
City Employees2,700
a Excluding City public schools

Audit Period

July 1, 2015 – June 30, 2017


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236