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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts


Town of Beekmantown – Procurement and Town Clerk Operations (2017M-217)


Released: February 16, 2018 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to determine whether the Town procured goods and services in accordance with statutory requirements for the period January 1, 2016 through May 31, 2017.

Background

The Town of Beekmantown is located in Clinton County and has a population of approximately 5,550. The Town is governed by an elected five-member Town Board. Budgeted appropriations for 2017 totaled approximately $2.6 million.

Key Findings

  • The Town did not procure goods in accordance with the competitive bidding requirements and expended $21,287 more than necessary for diesel fuel purchases.
  • The Clerk did not record all collections received in a timely and accurate manner.
  • Accountability analyses were not prepared by the Clerk, who had a $1,100 unidentified balance in the Clerk bank account as of July 31, 2017.

Key Recommendations

  • Procure goods and services in accordance with statutory requirements.
  • Record receipts for all collections received in the Clerk software in a timely and accurate manner.
  • Ensure accountability analyses are prepared monthly, whereby known liabilities are reconciled to available cash.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236