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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Village of Depew - Purchasing (2018M-158)

Released: November 30, 2018 -- [read complete report - pdf]

Audit Objective

Determine whether the Board ensured that goods and services were procured in the most economical way and in accordance with the Village’s purchasing policy.

Key Findings

  • We examined 59 purchases totaling approximately $1.4 million and found 17 purchases totaling approximately $124,000 showed no evidence quotes were obtained.

Key Recommendations

  • Seek the necessary number of quotes as required by the purchasing policy.
  • Retain evidence of quotes or Village officials’ attempts to obtain quotes with the claim.

Village officials agreed with our recommendations and have initiated, or indicated they planned to initiate, corrective action.

Background

The Village of Depew (Village) is located in the Towns of Lancaster and Cheektowaga in Erie County.

The Village is governed by an elected Board of Trustees (Board) composed of four Trustees and a Mayor. The Board is responsible for the overall management and oversight of Village operations, including the audit of claims.

The Mayor is the Village’s chief executive officer and appoints all non-elected officers subject to the Board’s approval. The Village Administrator serves as the Village’s chief financial officer and oversees the purchasing function.

Quick Facts
Employees130
Population15,200
2017-18 General Fund Budgeted Appropriations$14 million

Audit Period

June 1, 2015 – May 1, 2018.


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236