Purpose
The purpose of this bulletin is to inform the agency of OSC’s automatic processing of the April 2016 and April 2017 Retroactive Lump Sum Payments.
Affected Employees
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria are affected.
Background
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between New York State and NYSPIA, provides for two (2) lump sum payments in the amount of 0.5% of the members basic annual salary for the period of 04/07/2016 to 04/05/2017 and 0.5% of the members basic annual salary for the period of 04/06/2017 to 04/04/2018 (Inclusive of the 0.5% lump sum for the period of 04/07/2016 to 04/05/2017).
Effective Date(s)
The April 2016 and April 2017 Retroactive 0.5% Lump Sum Payments (Bargaining Unit 62) will be paid using the following effective dates and check dates:
| Year | Pay Cycle/Pay Period Type | Payment Effective Date | Check Date |
| 2016 | Administration 15 Lag | 04/07/2016 | 11/13/2019 |
| 2017 | Administration 15 Lag | 04/06/2017 | 11/13/2019 |
Contract Provisions and Eligibility Criteria
April 2016 Retroactive 0.5% Lump Sum Payment
- Bargaining Unit 62
- 0.5% of members basic annual salary (including Holiday Pay and Maintenance Allowance) for the period of 04/07/2016-04/05/2017
- Payable effective 04/05/2017
April 2017 Retroactive 0.5% Lump Sum Payment
- Bargaining Unit 62
- 0.5% of members basic annual salary (including Holiday Pay and Maintenance Allowance) for the period of 04/06/2017-04/04/2018 (Inclusive of the 0.5% Lump Sum for the period of 04/07/2016-04/05/2017)
- Payable effective 04/04/2018
OSC Actions
OSC will process the April 2016 and April 2017 Retroactive 0.5% Lump Sum Payment(s) for employees who meet the eligibility criteria.
The Office of the State Comptroller (OSC) has created the new Time Entry Earnings code:
SPI (SP Investigators Lump Sum .5)
A Time Entry transaction will be created automatically for eligible employees with the following information:
April 2016
| Earnings Begin Date: | 04/05/2017 or last day the employee was eligible between 04/07/2016-04/05/2017
|
|
Earnings End Date: |
Same as Earnings Begin Date |
| Earn Code: | SPI (SP Investigators Lump Sum .5) |
| Amount: | Applicable amount |
April 2017
| Earnings Begin Date: | 04/04/2018 or last day the employee was eligible between 04/06/2017 to 04/04/2018 |
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | SPI (SP Investigators Lump Sum .5) |
| Amount: | Applicable amount |
Automatic Retroactive Processing
OSC will automatically calculate retroactive adjustments for overtime earned for the periods of 04/07/2016-04/05/2017 and/or 04/06/2017-04/04/2018 resulting from payment of the April 2016 and April 2017 Retroactive 0.5% Lump Sum Payments.
The time Entry Code of AJR – Adjust Raise will automatically be created for eligible employees with the following information:
April 2016
| Earnings Begin Date: | 04/05/2017 or last day the employee was eligible between 04/07/2016-04/05/2017 |
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | AJR (Adjust Raise) |
| Amount: | Applicable amount |
April 2017
| Earnings Begin Date: | 04/04/2018 or last day the employee was eligible between 04/06/2017 to 04/04/2018 |
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | AJR (Adjust Raise) |
| Amount: | Applicable amount |
Agency Actions
Review NPAY 590 – Address Move Update Report, per Payroll Bulletin No. 1016.
Control-D Reports Available After Processing
After the automatic processing of the April 2016 and April 2017 Retroactive 0.5% Lump Sum Payment(s) is completed, the following Control-D report will be available for agency use:
NPAY771 – Time Entry Payment Report
This report identifies all employees who received the April 2016 and April 2017 Retroactive 0.5% Lump Sum Payment(s).
Deduction Information
All general deductions for employees whose status is Terminated, Retired, or Deceased will be automatically cancelled by OSC with the exception of the following:
| Code | Narrative |
| 406 | Strike/Disciplinary Fine |
| 410 | Health Care Spending Account |
| 420 | NY Dependent Care Contribution |
| 425 | Repay State Loans/Debt |
| 426 | Higher Ed Repay State Loans |
| 428 | Dependent Care |
| 433 | Total Unemployment Ins Owed |
| 500 | Medicare Deficiency |
| 501 | Social Security Deficiency |
| 502 | NYS SS/Medicare Deficiency |
| GARNSH | Garnishments |
| HIATRG | Regular After Tax Health |
| HIATSP | Special After Tax Health Adj |
Tax Information
SPI and AJR payments are supplemental taxable income and will be included in the employee’s taxable gross subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.61135% for Yonkers residents and 0.50% for Yonkers non-residents).
Undeliverable Checks
If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency must complete form AC3340, Request for Payroll Check Stop Payment, and email it to the Uncashed NYS Payroll Checks mailbox. Please refer to Payroll Bulletin No. 1684 for instructions.
Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P), original Death Certificate and a Report of Check Exchange (Form AC 1476-P). If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding deductions may be directed to the Payroll Deduction mailbox.