The purpose of this bulletin is to provide agency instructions for processing the Recruitment and Retention Payments.
Employees in the State University Graduate Student Negotiating Unit (GSNU) – BU28 who meet the eligibility criteria are affected.
Chapter 337 of the Laws of 2019, which implemented the 2019-2023 Agreement between the State of New York and the Communications Workers of America/Graduate Student Employees Union, provides for recruitment and retention payments.
Each doctoral degree granting campus is allocated a portion of the Doctoral Program Recruitment and Retention Enhancement Fund based on the number of employees in BU28 to facilitate the recruitment and retention of new and existing doctoral students in selected programs.
Certain comprehensive colleges are allocated a portion of the Comprehensive College Graduate Program Recruitment and Retention Fund based on the number of employees in BU28 to fund graduate program recruitment and retention initiatives.
There will be two recruitment and retention payments as follows:
|Pay Period||Effective Date||Pay End Date||Check Date|
Employees who meet the following criteria on or after 07/02/2019 AND on the Pay End Date associated with the Pay Period the payment is processed (see above) are eligible to receive Recruitment or Retention Payments:
- Bargaining Unit = 28
- Salary Grade = 980
- Pay Basis Code = BIW, FEE
- Payroll Status = Active or Leave with Pay
Eligible employees at a doctoral degree granting campus receive the recruitment and retention payment at the discretion of the Dean of the Graduate Student Department.
Prior to processing, agencies must complete a roster identifying employees who will receive a recruitment or a retention payment as part of either the Doctoral Program Fund or the Comprehensive College Graduate Program Fund and must include the earnings code and payment amount. The roster must be forwarded to SUNY System Administration. A copy of this roster will be provided to OSC in an Excel format.
To pay the Recruitment and Retention Payments to eligible employees appearing on the approved roster, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code GRC (or the appropriate non-resident alien earnings code – XRC, YRC, ZRC) for the recruitment payment or Earnings Code GRT (or the appropriate non-resident alien earnings code – XRT, YRT, ZRT) for the retention payment:
|Earnings Begin Date:||Effective Date from above based on the Pay Period the payment is processed|
|Earnings End Date:||Same as the Earnings Begin Date|
|Earn Code:||GRC (or XRC, YRC, ZRC) - Recruitment Payment GRT (or XRT, YRT, ZRT) – Retention Payment|
|Amount:||Payment amount appearing on the approved roster|
Miscellaneous Payment information
The Recruitment and Retention Payments are pensionable but are not included in the calculation of overtime.
The Recruitment and Retention Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice
The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register. The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
|GRC||GSEU Recruitment Payment|
|XRC||GSEU Recruitment Payment IC 17|
|YRC||GSEU Recruitment Payment IC 18|
|ZRC||GSEU Recruitment Payment IC 19|
|GRT||GSEU Retention Payment|
|XRT||GSEU Retention Payment IC 17|
|YRT||GSEU Retention Payment IC 18|
|ZRT||GSEU Retention Payment IC 19|
Questions regarding eligibility for this payment may be directed to the SUNY System Administration.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.