This guide provides an overview of the following procurement topics: • Who is Responsible ? • Planning and Promotion • Seeking Competition • E-Procurement • Cooperative Purchasing • Piggybacking on Certain Government Contracts • Procurement Policies and Procedures • Professional Services • Preferred Sources • Environmentally Responsible Purchasing • Ethics and Conflicts of Interest.
State contracts can provide many necessities for local governments and school districts like road salt, fuel, vehicles, heavy equipment, food, furniture, computer hardware and software, and much more. Goods and service contracts fall into three general categories: commodities, service and technology. Capitalizing on the State's buying power and expertise may result in lower prices and better quality goods and services.
Updated January 2021 (Originally Issued January 2016)
To ensure your fleet operation is cost effective and efficient, you should establish a management policy that each department can monitor for compliance.
Essential to this oversight is keeping good records, such as vehicle daily mileage logs, fuel usage logs, and the cumulative costs of parts, labor and overhead by a vehicle over its life.
Because your municipality’s fleet and usage are unique, use these guidelines to craft an effective fleet management system best suited to your needs.
You can realize significant savings for your school district or local government by paying less for energy and consuming less energy. Reducing energy consumption also makes communities greener.
As an employer, you should always look for ways to contain health insurance costs without cutting current benefit levels.
To effectively manage your local government’s capital assets, you must develop a long-term plan. The plan should address how you monitor and maintain assets and how much you can spend within your budget.
By developing a structured approach for assessing and funding capital assets, you can help avoid the unexpected, such as sudden road or building closures or cost overruns.
Effective August 1, 2012, a new subdivision 16 was added to General Municipal Law (GML) § 103 to authorize political subdivisions and districts therein to purchase apparatus, materials, equipment and supplies, and to contract for services related to the installation, maintenance or repair of those items, through the use of contracts let by the United States or any agency thereof, any state or any other political subdivision or district therein. The contract must be made available for use by other governmental entities.
