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Operational Advisory
Office of Operations
Bureau of State Accounting Operations

Advisory Number: 6
Advisory Name: Lapsing Notice and Reminders
Date Issued: 06/02/2014 Date Last Updated: 02/19/2020
Subject:
Lapsing Notice and Reminders

Guidance:
The Office of the State Comptroller (OSC) completed recording all re-appropriations contained in the 2019-2020 fiscal year enacted budget. All appropriations scheduled to lapse on March 31, 2020, contain the appropriate lapse date.

The Office of the State Comptroller (OSC) has updated the Guide to Financial Operations, Chapter XVII, Section 3 – Lapsing Transaction Deadlines for specific guidance on lapsing deadlines as they apply to specific transactions. It is recommended that all Agencies read Chapter XVII in its ENTIRETY, since it contains valuable reminders related to Lapsing.

Agencies should review appropriations scheduled to lapse on March 31, 2020 by utilizing the SFS report NYKK0004 as detailed in the Guide to Financial Operations, Chapter XVII, Section, 2.A.1 – NYKK004 Appropriations Due To and Not Due To Lapse Report  and report any discrepancies to OSC as instructed.

Agencies should monitor the pending transactions for lapsing budgets by utilizing SFS report NYAP1547 as detailed in the Guide to Financial Operations, Chapter XVII, Section 2.A.2 - NYAP1547 Pending Transactions for Lapsing Budgets Report and take appropriate action on each transaction included on the report.

Agencies are also encouraged to visit the Lapsing Information for State Agencies page at: http://www.osc.state.ny.us/agencies/lapsing/index.htm.

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