NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 19, 1999

 Bulletin No. 129

Subject Year End Processing of Returned Checks
Purpose To notify agencies of Report of Check Returned for Refund or Exchange AC-230 procedures and deadlines.
Specifics Due to an anticipated large volume of AC-230 requests and year end processing constraints, AC-230's affecting checks issued prior to December must be received by OSC no later than December 1, 1999. AC-230's affecting checks issued in December 1999 must be received by December 27, 1999 for Admin agencies and January 3, 2000 for Institution agencies. AC-230's received after these deadlines may not be reflected in 1999 W-2's. Accordingly, agencies will be responsible for issuing corrected W-2's for each affected employee.
Reminder for Returned Checks Do not return any payroll check to OSC for a partial refund if either of the following situations exist:

1. The employee is still actively employed by your agency or if you know he/she is transferring to another state agency.

2. The employee is due any regular and/or lump sum payment which is equal to or exceeds the amount to be refunded.

To Expedite Processing Fill in Date blocks 44 & 45
Agencies should use additional salary factors blocks 60-69.
Please use remarks - was paid/should be paid, hourly rates, adj., etc.
Sign the AC-230. Authorized signature also needs to be on Payroll Transaction Authorization Form AC-2822.
More Information Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.