NYS Comptroller Seal  

Bureau of State Payroll Services

Date: October 3, 2000

 Bulletin No. 192  

Subject Revised Process and Year End Deadlines for Returned Paychecks (AC-230's)
Purpose To notify agencies of new procedures for returned checks, changes to the AC-230 form and the year end processing schedule for returned checks.
New Procedure: Returned Checks Do not return any payroll check to OSC for a partial refund if either of the following situations exist:

1. The employee is still actively employed by your agency or you know he/she is transferring to another state agency.

2. The employee is due any regular and/or lump sum payment which is equal to or exceeds the amount to be refunded.

Revised AC-230 To improve agency and OSC processing the AC-230 form has been revised to more appropriately reflect PaySR requirements.

Agencies should begin to use the revised form effective immediately. The following highlights the changes reflected in the revised form:

The Expenditure Codes are no longer used on the AC-230 form. Blocks 11-17 on the new form have replaced the expenditure codes.

Additional Salary Factor blocks were replaced by Earning Codes (block 10).

Instructions regarding partial refunds were  added to the new form.

Information necessary to complete the revised 
AC-230 form can be obtained in PaySR using the following data panels: Compensate Employees - Maintain Payroll Data US - Inquire - Paycheck Data.

Processing Dates


In order to efficiently manage the processing of AC-230 requests and related year-end processes, AC-230's must be received by OSC no later than the following:
Check Date    Received by OSC
Prior to 10/1/00   10/20/00
10/1/00 to 10/31/00 11/15/00
11/1/00 to 11/30/00 12/15/00
12/1/00 to 12/31/00  12/28/00 - Admin
01/05/01 - Inst.
Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.