Payroll System Replacement Project

Subject: Adjustment of Pre-Shift Briefing for 1998-1999 for Certain Security Supervisors Unit Employees Bulletin No. 93
Date:    4/16/99
This bulletin explains the 1998-1999 Pre-Shift Briefing pay adjustment for Security Supervisors (Bargaining Unit 61) for employees in the following agencies:

Office of General Services
Department of Correctional Services - Main Offices and Facilities
Office of Parks and Recreation
Department of Health Facilities
Mental Health Facilities
Mental Retardation Facilities
SUNY Campuses

Chapter 3, Laws of 1996, which implements the Agreement for 1995-99 for employees in the Security Supervisors (61) Bargaining Unit, provides for a minimum annual guarantee of $1,248 for Pre-Shift Briefing Pay for employees who occupied positions in the unit during the 1998-99 fiscal year.

These instructions are for the processing of adjustments due for the period March 26, 1998-March 24, 1999 (Institution) and April 2, 1998-March 31, 1999 (Administration). The minimum annual guarantee is prorated at $48.00 per period on the length of service in a Supervisor’s position within the fiscal year.

A listing of active employees in Bargaining Unit 61 at the end of Period 26L and the amount of pre-shift briefing paid last fiscal year, will be mailed the week of April 19,1999. The amounts include pre-shift briefing paid in another agency/facility prior to an employee transferring to your agency/facility and/or any adjustment paid for the prior fiscal year.

For each employee who may have received less than $1,248, you must:

1. Calculate the total due. Verify the amount the employee received by contacting the previous agency/facility if needed.

2. Process an adjustment for the employee.

The adjustment must be processed through the Time Entry Panels as follows:

Earn Begin Date


Earn End Date

Earnings Code


Enter the last day of Period 26. (03241999 Institution and 03311999 Administration)

Same as the Begin Date


Enter the adjustment amount

NOTE: Insert a separate row to pay the "Regular" PS2 earnings due for the period. If the "Regular" PS2 earning dates reported include the last day of period 26, the adjustment cannot be processed. Process the adjustment the following period so the PS2 earnings dates on the two rows do not Overlap.

Questions concerning eligibility of the adjustment can be directed to the Audit Section at (518) 474-2368.