Purpose
To provide procedures to process the lump sum payment for Special Assignment to Duty Pay (SAD) for PEF employees.
Affected Employees
Employees working in the Department of Transportation or the Department of Parks, Recreation and Historic Preservation represented by PEF (Public Employees Federation) Bargaining Unit 05 who meet the eligibility criteria
Effective Date
Administration Pay Period 7L, paychecks dated July 23, 2008
Background
Pursuant to Chapter 114 of the Laws of 2008 which implements the new 2007-2011 Agreement between the State of New York and the Public Employees Federation (PEF), certain employees will be eligible for a lump sum payment for Special Assignment to Duty Pay.
The Special Assignment to Duty lump sum payment is for employees whose assigned duty is to routinely work on Interstate routes within New York State or any NYS highway routes or parkway systems. The assignment constitutes an exposure to inherent danger by virtue of unavoidable proximity to vehicular traffic within the highway rights-of-way.
Eligibility Criteria
Employees in Bargaining Unit 05 are eligible for the $500.00 lump sum payment if the employee’s assigned duty is to routinely work on Interstate routes within New York State or any NYS highway routes or parkway systems at least 1/3 of the time actually worked in the previous calendar year.
For more information regarding the eligibility of Special Assignment to Duty Pay and a list of eligible assignments, agencies may refer to the GOER side letter for PEF employees.
Agency Actions
Agencies must use the following procedure when reporting the Special Assignment to Duty payment of $500.00 on the Time Entry page:
| Earnings Begin Date: | 3/20/08 |
| Earnings End Date: | 4/2/08 |
| Earn Code: | SAD |
| Units: | 1 |
Deduction Information
All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:
| Code | Narrative |
|---|---|
| 410 | Health Care Spending Account |
| 420 | NY Dependent Care Contribution |
| 425 | Repay State Loans/Debt |
| 426 | Higher Ed Repay State Loan |
| 428 | Dependent Care |
| 433 | Total Unemployment Ins Owed |
| 500 | Medicare Deficiency |
| 501 | Social Security Deficiency |
| 502 | NYS SS/Medicare Deficiency |
| GARNSH | Garnishments |
| HIATRG | Regular After Tax Health |
| HIATSP | Special After Tax Health Adj |
| HIBTRG | Regular Before Tax Health |
| HIBTSP | Special Before Tax Health Adj |
Undeliverable Checks
Inactive employees may be eligible for a payment as a result of the adjustments. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456.
Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).
For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.
Miscellaneous Payment Information
This payment is pensionable.
This payment is not used in the calculation of overtime.
Payroll Register and Employee Paycheck/Advice
The Earn Code SAD and the amount will be displayed on the payroll register. The earnings description Special Assignment to Duty and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding this bulletin may be directed to the Payroll Audit mailbox.