OSC Payroll is planning on converting the Payroll System to the new chart of accounts as of the first payroll check in April, 2015.
Payroll officers and/or finance office staff at agencies will no longer be adding the account code string on the Position Pool page as they do currently. OSC is currently working to complete design work to accommodate the changes resulting from the conversion. It is expected that the design work will be completed mid-October. OSC will release details of layouts and changes at that time, in a subsequent bulletin. In addition, once the design work is completed, OSC will be offering training and guidance to agencies.
Below is a listing of impacted files, reports and queries.
Interface File Layouts impacted:
NHRP501 - Agency Master File
NHRP522 - One Time Distribution Interface
NHRP521 - One Time Distribution Interface - Agency Split File
Control –D reports impacted:
NHRP712 – Expenditure Register by Department
NHRP714 – Fund Summary
NHRP721 – Expenditure Register by Pool ID
NHRP726 – Payroll Charge Register/Dept/Separate Checks
NHRP727 – Employee Exp Charge Register/Pool ID/Separate Checks
NHRP723 – Schedule of Positions
All queries used by agencies that contain the Account Code will need to be modified with the new chartfield strings.
OSC Payroll will be converting all current mappings to the chartfields that are used in SFS today.
Validations for valid chartfield combinations will be performed more frequently in the new process than the current process.