Purpose

To inform agencies of the new warning message that will display when an employee accessing NYSPO claims exemption from federal withholding as well as a new Locked Query for payroll officers that lists all employees who claimed the exemption on NYSPO

Affected Employees

All employees who have access to NYSPO

Background

New York State Payroll Online is an employee self-service application created to allow employees to view and update their payroll information, opt out of paper pay stubs, and manage their tax withholdings.

Effective Date(s)

Immediately

OSC Actions

To inform employees that no federal taxes will be withheld if they claim exemption on the Form W-4 Employee’s Withholding Allowance Certificate, OSC has created the following warning message that will display prior to saving the transaction:

Agency Actions

Agencies should run the following Locked Query to monitor their employees claiming exemption from Federal withholding on NYSPO:

LQ_NYSPO_002_FED_EXEMPT

The query can be run at any time and will display the employee’s Dept ID, Empl ID, Name, Date and Time of the NYSPO transaction.

Questions

Questions regarding tax issues may be emailed to the Tax and Compliance mailbox.

Questions regarding New York State Payroll Online issues may be emailed to the NYSPO mailbox.