Purpose
To provide agencies with information regarding the outreach and escheatment of uncashed payroll checks issued in calendar year 2017
Affected Employees
Employees with one or more uncashed payroll checks originally issued in calendar year 2017
Background
Abandoned Property Law §102 requires that uncashed checks become abandoned property after one year and that certain payee notifications are issued.
Effective Date(s)
Checks with an original issue date between January 1, 2017 and December 31, 2017
Control-D Report Available Prior to Processing
Control-D report NPAY539 (Non- Negotiated Payroll Checks) is available for agency use.
Agency Actions
Notify affected employees that stop payments will be issued for all uncashed payroll checks originally issued in 2017 and that the funds will be sent to the NYS Office of Unclaimed Funds (OUF) on March 8, 2019. Employees can visit the Unclaimed Funds - Search for Lost Money website to search for money handed over to OUF and submit a claim to recover these funds.
OSC Actions
On September 26, 2018 an initial outreach letter was sent to all employees with a 2017 uncashed payroll check greater than $19.99. In October 2018 a second outreach letter will be sent via certified mail to all employees with a 2017 uncashed payroll check greater than $999.99.
Signed outreach letters that are returned to OSC prior to January 1, 2019 will be treated as a written request for reissuance of a payroll check and OSC will reissue the check.
Any checks that remain uncashed as of February 2019 will be stopped and the funds will be escheated and sent to the NYS Office of Unclaimed Funds by March 8, 2019.
Questions
Agency questions may be directed to [email protected]
For more information regarding the escheatment schedule, see the Operational Advisory 9 – Current Year Escheatment.