Accounts Payable Advisory No. 46

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Proper Invoice
Date Issued
Date Last Updated


Updated proper invoice guidance.


The Office of the State Comptroller (OSC) has updated the policies and procedures regarding a proper invoice. When an invoice does not contain the required information outlined in Guide to Financial Operations (GFO) Chapter XII, Section 4,F – Proper Invoice, agencies must reject the invoice. It is a best practice for agencies to notify the vendor within one business day of identifying the improper invoice and direct the vendor to submit a proper invoice with the necessary information.

See the Guide to Financial Operations XII.4.F for more detail.


For additional information on a proper invoice, please refer to the NY Codes, Rules and Regulations (2 CRR-NY 18.1 NYCRR).