Accounts Payable Advisories

(Click on table headings to sort)
Advisory Number Advisory Name Date Issued Date Last Updated
1 Complex Entity Citibank 05/17/2012 02/18/2016
2 Processing ACH Payments in SFS 06/04/2012 06/04/2012
5 Complex Entity – Payments for Postage 06/21/2012 05/22/2015
3 Address Sequence 07/12/2012 07/12/2012
6 Complex Entity – Time Warner Cable 07/13/2012 07/30/2012
4 Complex Entity – Verizon for Landline Services 07/13/2012 11/13/2012
7 Complex Entity – Barnes & Noble 07/16/2012 07/30/2012
8 One Invoice Per Voucher 07/17/2012 07/17/2012
9 Complex Entity – National Grid 07/19/2012 10/16/2012
10 “A” Handling Code and Separate Payment Box 08/01/2012 11/06/2012
11 Separate Payments to Citibank 08/03/2012 08/03/2012
12 Citibank Account Numbers in Invoice Field 08/10/2012 08/10/2012
13 Voucher Matching Process is Required in SFS 08/14/2012 08/14/2012
15 Voucher Authorizers 09/07/2012 09/07/2012
16 Complex Entity – Long Island Power Authority 11/06/2012 11/06/2012
20 Document Attachments in SFS 01/28/2013 01/28/2013
21 Master Contracts 02/06/2013 02/06/2013
22 Referencing a Contract Number 02/12/2013 02/12/2013
23 Properly Coding Vouchers for Withholding 02/15/2013 02/15/2013
25 Confidential, Personal and Private Information 03/25/2013 03/25/2013
27 Voucher Accounting Date 04/29/2013 04/29/2013
30 Claims, Awards, Judgments, and Settlement Agreements 05/23/2013 01/02/2014
31 Accounting for Utility Payments 08/21/2013 08/21/2013
32 1099 Reporting for Single Payments & Non-SFS Payments 12/19/2013 12/19/2013
34 Payment and Reporting of Interest 01/02/2014 01/02/2014
36 Fiscal Year End – Vouchers and Expense Reports 02/10/2014 02/10/2014
35 Voucher Payment Terms 02/10/2014 04/30/2019
38 Reward Programs 03/14/2014 03/14/2014
39 Eminent Domain Judgments 07/18/2014 07/25/2014
37 Reconciliation of Credit Card Transactions 07/24/2014 03/04/2016
40 Misc Charge Amount Field in Balancing Section 10/28/2014 10/28/2014
41 Requisitions and Purchase Orders for Centralized Contract Purchases 01/07/2016 01/07/2016
42 Vouchers Relating to the Purchase of Land 01/23/2017 01/23/2017
43 GFO Updates – Supplier, Prompt Payment Interest and more 04/06/2017 04/06/2017
44 Contracts Requiring Electronic Payments 01/31/2018 01/31/2018
45 Electronic Purchase Order Dispatch 02/01/2018 02/01/2018
46 Proper Invoice 03/28/2018 03/10/2020
47 Purchase Orders and Procurement Card Use 03/28/2018 03/28/2018
48 Paying a Single Payment Vendor 04/02/2018 04/02/2018
49 GFO Updates – Basis Date, Invoice Received Date, MIR Date and Payment Terms 04/03/2018 05/01/2018
50 Early Payment Discounts 04/05/2018 04/05/2018
51 Supporting Information 04/05/2018 10/18/2018
53 Purchase Requisitions and Purchase Orders 05/29/2018 05/29/2018
54 Voucher Mass Approval 06/14/2018 08/29/2018
55 Invoice Received Date 07/09/2018 07/09/2018
56 Separation of Duties 07/09/2018 07/09/2018
57 Selecting the Correct Vendor ID 07/24/2018 07/24/2018
58 Unique Invoice Number Requirements 07/31/2018 07/31/2018
59 Prompt Payment Interest Calculator Tool 11/06/2018 01/07/2019
60 Referencing An Expired Contract 11/21/2018 11/21/2018
61 Expedite Requests 12/06/2018 12/06/2018
62 Purchase Orders 12/10/2018 12/10/2018
63 Category Codes 01/09/2019 01/09/2019
64 Forgery Checks 04/08/2019 04/08/2019
28 Internal Controls Certification 12/11/2019 04/07/2021
65 Accounts Payable Advisory No. 65 03/30/2020 03/30/2020
52 GFO Receiving Section XI-A.9 05/19/2020 05/19/2020
66 Reporting Process for Theft, Loss or Misuse of State Assets 07/09/2020 07/09/2020
67 Prompt Payment Interest 07/21/2020 05/26/2021
68 Monitoring Moving Services 08/17/2020 08/05/2020
69 Required Information for State Credit Cards 10/26/2020 10/26/2020
70 Producing Checks in an Emergency Event 12/07/2020 11/18/2020
71 Processing Payments Subject to Federal Reporting 02/09/2021 01/25/2021