Accounts Payable Advisory No. 60

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Referencing An Expired Contract
Date Issued
11/21/2018
Date Last Updated
11/21/2018

Subject:

Referencing an expired contract

Reference:

Guide to Financial Operations (GFO), Chapter XI, Section 2.E.1 - Contract Amendments Subject to OSC Review

Guidance:

This is to remind agencies that they may not reference an expired contract on a voucher if the goods or services were provided outside the contract period. If the contract expired, agencies must follow applicable New York State Finance Laws, including but not limited to, obtaining a contract amendment prior to payment. If the contract amendment does not require OSC approval, agencies must still update the SFS to reflect the change in the contract period.