Subject:

Updated guidance related to the issuance of requisitions and purchase orders to eMarketplace vendors.

Reference:

Guide to Financial Operations (GFO):

• XII.5.I Prompt Payment Interest 
• XI-A.6 Auto-Sourcing Purchase Orders
• XII.4.E Electronic Invoicing
• XI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch 

Update:

The State of New York will end its agreement with Proactis as of October 19^th, 2023, resulting in the decommission of the eMarketplace.

Effective immediately, agencies (i) may not create new eMarketplace requisitions, (ii) must source all existing eMarketplace requisitions to a purchase order, and (iii) should dispatch purchase orders by email to vendors previously enrolled in the eMarketplace.