State Agencies Bulletin No. 1907

Maintain Up-to-Date Employee Date of Birth (DOB) in the PayServ System
Date Issued
March 25, 2021


The purpose of this bulletin is to provide agencies instructions to identify employees in Payserv with a missing or invalid DOB.

Affected Employees

Employees with a missing or invalid date of birth are affected.


The Date of Birth field is required for all New Hire transactions and changes to Personal Data, when the Date of Birth field is blank, in PayServ.

Employees hired prior to the new requirement outlined in Payroll Bulletin No. 1492 may have a missing or invalid date of birth and must be corrected.

Additionally, 457 and/or403(b) additional annual amounts allowed for employees turning 50, will be automatically processed based upon the employee’s date of birth entered in PayServ. For more information see Payroll Bulletin No. PIP-011.

Effective Dates

Effective immediately.

OSC Actions

OSC has created a new Locked Query, LQ_PRD_DOB_INVALID_MISSING, to enable agencies to identify employees who have a missing or invalid date of birth.

Agency Actions

Agencies must review Locked Query, LQ_PRD_DOB_INVALID_MISSING, and take the following action:

  • Contact employees who appear on the report.
  • o Verify the employee date of birth by following your established agency procedures for validating an employee’s identity.
  • Update the employee’s Date of Birth in PayServ (Workforce Administration > Personal Information > Modify a Person > Biographical Details).


Questions regarding this bulletin may be directed to the Payroll Retirement mailbox.